Administrative Assistant at ASCENDING Richmond, VA

Ellenco Estágios e Treinamentos; Richmond (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Ellenco Estágios e Treinamentos seeks an experienced Administrative Assistant (Contract) in Richmond, VA to provide high-level support to executive leaders and manage a variety of projects and administrative tasks. The role includes planning meetings and events, proofreading materials and presentations, coordinating travel and expenses, and maintaining confidential records in a fast-paced environment.

A background in financial institutions, housing, or government is a plus; onsite work across

Qualifications

• Associate degree preferred in business administration or related field.
• Several years of experience supporting senior management in fast-paced environments.
• Excellent written and verbal communication and proofreading skills.
• Strong event planning and coordination abilities.
• Ability to manage confidential information with discretion.

Responsibilities

• Plan and coordinate executive meetings and events.
• Proofread and format reports and presentations for leadership.
• Support multiple executives with requests, travel expenses, and communications.
• Utilize digital tools for document creation, scheduling, and records management.
• Balance multiple priorities in a fast-paced team.
• Assist with special projects and initiatives as needed.
• Exercise professional judgment and drive process improvements.
• Visit various office locations as required onsite.

Skills

Executive support

Attention to detail

Communication skills

Proofreading

Education

Associate degree in Business Administration

Tools

Outlook

Word

Excel

Visio

PowerPoint

SharePoint

Project management tools

Job description

Administrative Assistant (Contract) Richmond, VA 5 days onsite Contract Length: 1 Year

Position Overview

We are seeking an experienced Administrative Assistant to provide high-level support to executive leaders and manage a diverse range of projects and administrative tasks. This role is responsible for planning and coordinating meetings and events, proofreading materials and presentations, and ensuring tasks are completed efficiently, accurately, and with high standards of quality.

Key Responsibilities

• Plan, schedule, and coordinate executive meetings and events, including managing logistics, arranging vendors, and handling on-site needs.
• Proofread and format reports, board materials, and presentations for leadership review.
• Support multiple executives and directors by managing requests, documentation, financial workflows, travel expenses, and general communications.
• Utilize digital tools for document creation, records management, scheduling, and workflow optimization.
• Balance multiple concurrent assignments in a fast-paced, high-energy team environment.
• Conduct research, coordinate communications, and assist with special projects and initiatives.
• Exercise professional judgment, proactively anticipate needs, and drive process improvements.
• Maintain strict confidentiality and discretion with sensitive information.

Qualifications

• Associate degree preferred (business administration or related field), or equivalent experience.
• Several years of experience supporting senior management and executives, ideally in dynamic, high-paced environments.
• Exceptional written and verbal communication skills with excellent proofreading ability.
• Strong event planning and coordination skills.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint), SharePoint, and project management tools.
• Impeccable attention to detail and organizational skills.
• Professional demeanor and ability to work effectively with individuals at all levels.
• Ability to anticipate needs, solve problems, and manage competing priorities.
• Experience in financial institutions, housing, or government organizations is a plus.
• Ability to work onsite and visit various office locations as required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.