On-Site Administrative Coordinator: Project & Ops Support

LHH US; Kentucky; On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

EAP program

Job summary

LHH Recruitment Solutions is seeking an Administrative Coordinator for a full-time temporary assignment in Blue Ash, Ohio. The role supports cross-functional teams and coordinates multiple priorities in a fast-paced office environment.

The position offers a competitive hourly rate and runs Monday–Friday on-site, through February 2027, with opportunities to gain experience in project coordination and operational support.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Previous administrative, office coordination, project support, operations support, or customer service experience preferred.
• Strong proficiency with Microsoft Excel, Word, Outlook, and Teams.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize competing responsibilities while meeting deadlines.
• Detail-oriented with strong problem-solving and follow-up skills.
• Self-motivated and capable of working independently while collaborating effectively with a team.
• Professional demeanor with a strong customer service mindset.

Responsibilities

• Coordinate project-related activities, schedules, deadlines, and documentation to support smooth daily operations.
• Serve as a primary point of contact for internal team members, vendors, and customers regarding project status updates and administrative requests.
• Maintain accurate records, tracking spreadsheets, reports, and databases while ensuring information remains current and organized.
• Review documentation for accuracy and completeness before processing or distributing information.
• Assist with scheduling meetings, coordinating calendars, and organizing project timelines.
• Prepare reports, correspondence, presentations, and other business documents using Microsoft Office applications.
• Communicate regularly with internal departments to ensure projects, requests, and deliverables are progressing according to schedule.
• Track and monitor project milestones, follow up on outstanding items, and provide status updates as needed.
• Support vendor coordination, including scheduling services, maintaining contact information, and assisting with documentation and invoice processing.
• Assist with purchase order tracking, invoice reconciliation, and administrative support related to financial documentation.
• Respond to customer inquiries professionally and help resolve issues by coordinating with appropriate departments.
• Identify process improvement opportunities and assist with implementing administrative efficiencies.
• Maintain organized electronic and physical filing systems while ensuring confidentiality of company information.
• Perform general office and administrative duties to support overall business operations.

Skills

Organizational skills

Multitasking

Time management

Written communication

Verbal communication

Team collaboration

Customer service mindset

Education

High school diploma

Associate's or Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

LHH Recruitment Solutions is seeking an Administrative Coordinator for a full-time temporary assignment in Blue Ash, Ohio. The role supports cross-functional teams and coordinates multiple priorities in a fast-paced office environment.

The position offers a competitive hourly rate and runs Monday–Friday on-site, through February 2027, with opportunities to gain experience in project coordination and operational support.