On-Site Administrative Coordinator – HVAC & Service

Socket.dev; Hudson (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

Kelso Industries is seeking an Administrative Coordinator in Hudson, Florida (On-Site) to support the Florida Branch Manager and service team. This full-time role runs Monday–Friday, 8:00 AM–5:00 PM, in a busy branch office with a focus on organized documentation and field support.

The ideal candidate will have 1+ years of relevant administrative experience, familiarity with construction or service environments, and proficiency in Microsoft Office. NetSuite or ServiceChannel experience is a plus.

Qualifications

• 1+ years of administrative, coordinator, office support, or construction office experience preferred.
• Experience supporting construction, mechanical, HVAC, service, or field operations environments is highly preferred.
• Experience with NetSuite and/or ServiceChannel is a plus.

Responsibilities

• Support the Florida Branch Manager with daily administrative and operational tasks.
• Prepare, submit, and track permits and related project documentation.
• Assist the service department with service tickets, work orders, and customer paperwork.
• Coordinate and maintain job files, records, and supporting documentation.
• Help ensure timely processing of service-related administrative activities.
• Monitor emails and service requests and assist with communication between office and field personnel.
• Support scheduling and dispatching activities as the service department grows.
• Enter and maintain data within company systems.
• Assist with general office administration and special projects as needed.

Skills

Administrative experience

Construction office experience

NetSuite

ServiceChannel

Microsoft Office

Communication skills

Time management

Tools

Outlook

Excel

Word

Job description

Kelso Industries is seeking an Administrative Coordinator in Hudson, Florida (On-Site) to support the Florida Branch Manager and service team. This full-time role runs Monday–Friday, 8:00 AM–5:00 PM, in a busy branch office with a focus on organized documentation and field support.

The ideal candidate will have 1+ years of relevant administrative experience, familiarity with construction or service environments, and proficiency in Microsoft Office. NetSuite or ServiceChannel experience is a plus.