C-Suite Executive Assistant — Onsite in Orange County

Ensign Services; Irvine (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Medical/Dental/Vision coverage

Life Insurance

401(k) with company match

Onsite gym

Learning Management System

Training sessions and seminars

Professional growth opportunities

Job summary

Ensign Services, Inc. is seeking an experienced Executive Assistant to provide primary administrative support to the CEO, COO, and CIO at the South Orange County Service Center in San Juan Capistrano.

The role focuses on calendar management, meeting coordination, travel planning, and confidential correspondence. You will interact with all departments, coordinate leadership meetings, and help manage expenses while maintaining discretion and high professional standards.

Qualifications

• 3-5 years of administrative or executive support experience.
• Strong organizational, scheduling and travel coordination skills.
• Excellent written and verbal communication skills, including confidence interacting with senior executives.
• Proficiency in Microsoft Outlook, Word, PowerPoint and Excel.
• Ability to handle highly confidential information with discretion.
• Proactive, service-oriented mindset and ability to work independently.
• Ability to adapt to differing priorities and working styles of leaders.
• Collaborative approach and strong relationships with leadership teams.
• Strong interpersonal skills and emotional maturity; build trust across the organization.
• Experience planning executive meetings and leadership events.

Responsibilities

• Strong calendar management and prioritization of competing requests.
• Coordinate internal and external meetings with agendas, materials and follow-up.
• Plan detailed travel including flights, hotel, ground transport and itineraries.
• Serve as a professional point of contact for employees and external partners.
• Prepare executive correspondence, presentations and confidential documents.
• Maintain meeting notes and follow up on action items to sustain momentum.
• Anticipate needs by monitoring priorities, deadlines and events.
• Coordinate leadership meetings and events with other assistants and service teams.
• Support internal meeting coordination with discretion and accuracy.
• Manage expense reports, invoices and other admin processes timely.
• Support established administrative workflows and occasional after-hours support.

Skills

Calendar management

Travel coordination

Executive communication

Confidentiality

Independent work

Relationship building

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

Ensign Services, Inc. is seeking an experienced Executive Assistant to provide primary administrative support to the CEO, COO, and CIO at the South Orange County Service Center in San Juan Capistrano.

The role focuses on calendar management, meeting coordination, travel planning, and confidential correspondence. You will interact with all departments, coordinate leadership meetings, and help manage expenses while maintaining discretion and high professional standards.