On-Site Administrative Assistant — Records & Coordination

Eursdale Companies; Washington (District of Columbia); On-site; USD 42,000 - 62,000; Full time

Job summary

The Administrative Assistant will provide comprehensive administrative, clerical, records management, and office support to the U.S. Coast Guard CG-AIR organization in Elizabeth City, NC.

The ideal candidate has strong communication and organizational skills, is proficient with Microsoft Office, and can effectively manage multiple priorities while maintaining confidentiality.

This on-site role supports travel, meetings, and document control to ensure smooth, compliant operations.

Qualifications

• Strong written and verbal communication.
• Excellent organizational, planning, and attention-to-detail skills.
• Ability to manage multiple priorities and deadlines with minimal supervision.

Responsibilities

• Coordinate calendars, meetings, Teams calls, conference rooms, and office activities.
• Prepare, review, route, and track correspondence, reports, spreadsheets, presentations, and other documents.
• Maintain electronic and paper files, personnel records, organizational charts, distribution lists, and administrative logs.
• Prepare meeting minutes, track action items, and monitor deadlines.
• Assist with travel authorizations, travel claims, onboarding, and hiring documentation.
• Maintain SharePoint content, document repositories, databases, workflows, and recurring reports.
• Support records management, timekeeping, procurement documentation, and office supply/equipment requests.
• Review correspondence for accuracy, grammar, formatting, signatures, and completeness.
• Support visitors, telephone inquiries, ceremonies, and organizational events as needed.

Skills

Communication skills

Organizational skills

Multitasking

MS Office expertise

SharePoint knowledge

Confidential handling

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Teams

SharePoint

Adobe Acrobat Pro

Job description

The Administrative Assistant will provide comprehensive administrative, clerical, records management, and office support to the U.S. Coast Guard CG-AIR organization in Elizabeth City, NC.

The ideal candidate has strong communication and organizational skills, is proficient with Microsoft Office, and can effectively manage multiple priorities while maintaining confidentiality.

This on-site role supports travel, meetings, and document control to ensure smooth, compliant operations.