Coast Guard On-Site Admin & Timekeeping Specialist

Synertex LLC; Elizabeth City (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Synertex LLC is seeking an Administrative Assistant to provide office and administrative support for United States Coast Guard operations in Elizabeth City, NC. The role handles records, correspondence, travel support, timekeeping, meetings, and workflow coordination to sustain division operations.

You will manage documents, HR records, SharePoint workflows, and reports, while maintaining confidentiality and timely responses in a fast-paced government environment.

Qualifications

• Excellent written and verbal communication is required.
• Ability to manage multiple tasks with deadlines.
• Ability to work with minimal Government oversight.
• Proficiency with MS Office applications.
• Experience with government or USCG-related documentation is a plus.

Responsibilities

• Provide receptionist support and clerical functions.
• Assist with scheduling meetings and Microsoft Teams calls and related activities.
• Establish and maintain office files and calendars per USCG procedures.
• Serve as POC for visitors and direct technical calls appropriately.
• Attend division staff meetings and take minutes; follow up on actions.

Skills

Communication

Multitasking

Attention to detail

Confidentiality

Teamwork

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Publisher

Teams

Adobe Acrobat Pro

Job description

Synertex LLC is seeking an Administrative Assistant to provide office and administrative support for United States Coast Guard operations in Elizabeth City, NC. The role handles records, correspondence, travel support, timekeeping, meetings, and workflow coordination to sustain division operations.

You will manage documents, HR records, SharePoint workflows, and reports, while maintaining confidentiality and timely responses in a fast-paced government environment.