On-Site Administrative Assistant — Literacy Programs

State of Oklahoma; Oklahoma City (OK); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Generous Benefits Allowance

Comprehensive Insurance Plans

Flexible Spending Accounts

TRS Participation

Job summary

State of Oklahoma is hiring an Administrative Assistant for the Office of Literacy Policy and Programs in Oklahoma City. This full-time, on-site role requires expert MS Office usage, superb organization, and the ability to handle confidential information with professionalism.

You will support leadership, manage schedules, travel, and records, while delivering excellent customer service. The position emphasizes in-person presence, with duties on-site at the Oliver Hodge Building in Oklahoma City.

Qualifications

• Associate’s degree in business, education or related field.
• Three (3) years of clerical or office experience.
• Equivalent combination of education and experience; substituting one year of relevant experience for each year of education.

Responsibilities

• Schedule appointments for division leadership and team members.
• Create, format, and edit documents; maintain electronic and physical files.
• Arrange travel and prepare travel claims for team members.
• Enter data into company systems and maintain records.
• Monitor office supplies and inventory; reorder as needed.
• Support various teams on special projects and collaborate with staff.

Skills

MS Office

Organizational skills

Time management

Confidentiality

Problem solving

Customer service

Education

Associate degree in business/education

Job description

State of Oklahoma is hiring an Administrative Assistant for the Office of Literacy Policy and Programs in Oklahoma City. This full-time, on-site role requires expert MS Office usage, superb organization, and the ability to handle confidential information with professionalism.

You will support leadership, manage schedules, travel, and records, while delivering excellent customer service. The position emphasizes in-person presence, with duties on-site at the Oliver Hodge Building in Oklahoma City.