On-Site Admin Assistant: AP/AR & Financial Ops

Connections Education LLC; Santa Fe (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

New Mexico Connections Academy is seeking an Administrative Assistant to manage accounts payable and accounts receivable in person at the Santa Fe office. The role supports the Business Services Department and ensures accurate financial records and timely processing of invoices and reimbursements.

The ideal candidate will have experience in business services, strong organizational and communication skills, and proficiency with Excel and office software.

Qualifications

• Experience in Business Services is required.
• Previous experience with accounts payable and accounts receivable.
• Strong understanding of financial processes, recordkeeping, and reconciliation.
• Excellent organizational skills with attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Process accounts payable: invoices, approvals, timely payments.
• Process accounts receivable: invoicing, deposits, reconciliation.
• Audit staff travel expense reports for policy compliance.
• Maintain financial records and documentation.
• Assist with monthly reconciliations and reporting.
• Respond to vendor and staff inquiries regarding payments.

Skills

Accounts payable

Accounts receivable

Excel

Organizational skills

Communication skills

Education

High school diploma or equivalent

Associate degree in Business/Accounting/Finance

Tools

Microsoft Office Suite

ERP software

Job description

New Mexico Connections Academy is seeking an Administrative Assistant to manage accounts payable and accounts receivable in person at the Santa Fe office. The role supports the Business Services Department and ensures accurate financial records and timely processing of invoices and reimbursements.

The ideal candidate will have experience in business services, strong organizational and communication skills, and proficiency with Excel and office software.