On-Campus Admin Hub Assistant

newschool; Chicago (IL); On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

On-campus position

Job summary

The New School is seeking student workers to support Front Desk and daily operations at the Admin Hub located at 79 Fifth Ave, 17th Floor. You will be the primary contact for staff using the space, helping with check-in, tours, and coordination of supplies and equipment.

Ideal candidates bring a professional demeanor, strong customer service, and comfort with Google Workspace and Microsoft Office. On-campus shifts and a friendly, team-oriented environment are offered.

Qualifications

• Professional demeanor and strong customer service
• Effective verbal and written communication
• Able to work reliably on a weekly schedule
• Self-starter, able to work independently
• Able to take direction and complete tasks
• Proficiency in Google Workspace and Microsoft Office
• Comfort using technology and workplace systems

Responsibilities

• Greet visitors and assist staff with locating and check-in to reserved spaces.
• Provide tours of the Admin Hub to staff as needed.
• Respond to basic staff inquiries in person, by phone, or by email and direct questions to [e-mail] as appropriate.
• Assist staff with locating and using lockers; monitor lockers for compliance and report issues to Hub Operations Manager.
• Monitor the Hub throughout the day and report maintenance, cleaning safety or facilities issues to the Hub Manager.
• Submit facilities service requests through the appropriate University system as directed.
• Maintain pantry and office supplies, stock supplies and update inventory spreadsheets.
• Receive, unpack and store supply deliveries.
• Monitor pantry and shared areas and report cleaning or maintenance issues as appropriate.
• Distribute and track specialty equipment and other shared gear through the lending system.
• Report technology or equipment issues to IT Central and notify the Hub Operations Manager.
• Monitor printers for unclaimed items and address issues as appropriate.
• Assist Hub Operations Manager with administrative tasks, research, printing and projects supporting Admin Hub and Space + Events operations.

Skills

Customer service

Communication

Independent work

Self-starter

Task management

Tech adaptability

Tools

Google Workspace

Microsoft Office

Job description

The New School is seeking student workers to support Front Desk and daily operations at the Admin Hub located at 79 Fifth Ave, 17th Floor. You will be the primary contact for staff using the space, helping with check-in, tours, and coordination of supplies and equipment.

Ideal candidates bring a professional demeanor, strong customer service, and comfort with Google Workspace and Microsoft Office. On-campus shifts and a friendly, team-oriented environment are offered.