On-Call Senior Administrative Assistant

Santa Clara University; Santa Clara (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading university in Santa Clara is seeking an On-Call Senior Administrative Assistant to provide comprehensive administrative support. The role involves managing office functions, database tasks, and enhancing the visibility of the institute through effective web and social media management. The ideal candidate will have strong organizational and communication skills, along with relevant experience in a diverse environment.

Qualifications

• 2-3 years relevant experience, preferably at SCU.
• Knowledge of web content management and social media.

Responsibilities

• Order supplies and streamline procedures.
• Use MS Access for data analysis and reporting.
• Update website content and manage social media.

Skills

Organizational

Communication

Multitasking

Education

Bachelor's degree

Tools

MS Access

Job description

On-Call Senior Administrative Assistant

Position Overview

Provide administrative support for the Institutes infrastructure, operations, staff, and programs. Serve as the first contact for internal and external constituencies, including students, faculty, staff, visitors, and alumni. Responsible for budget reconciliation, monitoring expenses, managing communications, website maintenance, and social media management.

Key Responsibilities

1. Office Management: Order supplies, streamline procedures, monitor financial accounts, manage scholarships, maintain files, and support institute functions with clients.
2. Database Management: Use MS Access to create queries, reports, and analyze data related to alumni, speakers, and students.
3. Web and Social Media: Update website content, write HTML code, convert images for online use, and manage social media platforms to enhance institute visibility.
4. Event Logistics: Coordinate meetings, manage program logistics, prepare billing, and support communication with advisory board members.
5. Administrative Support: Handle calls, travel arrangements, draft correspondence, and support student organization projects.

Qualifications

• Bachelor's degree preferred.
• 2-3 years relevant experience, preferably at SCU.
• Knowledge of web content management, social media, and handling confidential information.
• Excellent organizational, communication, and multitasking skills.
• Ability to work cooperatively in a diverse environment.

Physical and Work Environment

Primarily office-based with requirements for computer use, occasional travel, and in-person attendance. The work environment includes typical office noise and interruptions.

Equal Opportunity Statement

Santa Clara University is an equal opportunity employer committed to diversity and inclusion. For policies, visit this link.