Administrative Assistant (Part Time - Flexible)

Sealaska; East Palo Alto (CA); Hybrid; USD 10,000 - 60,000; Part time

Job summary

A dynamic role as an Administrative Assistant at a leading company where you will provide essential project support and administrative assistance. The position is part-time and flexible, ideal for someone with strong organizational skills and a desire to learn. You will engage in various clerical tasks such as answering calls, managing office visitors, and assisting with documentation and accounting preparation.

Benefits

Flexible work hours

Qualifications

• High school diploma or equivalent required.
• At least one-year related experience.
• Understanding of Microsoft Office suite including Excel and TEAMS.

Responsibilities

• Answering and transferring calls.
• Greeting visitors upon entry/exit of main lobby.
• Handling mail and deliveries.

Skills

Organizational skills

Detail oriented

Problem-solving skills

Written and verbal communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

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Job Title: Administrative Assistant (Part Time - Flexible)

Job Summary

The Administrative Assistant will have strong organizational skills, willingness to learn and experience working in an office environment. This position provides a full range of project support and administrative assistant support. The Administrative Assistant facilitates efficient operation by performing a variety of clerical and administrative tasks.

Duties/Responsibilities

• Answering and transferring calls
• Greeting visitors upon entry/exit of main lobby
• Handling mail and deliveries
• Word processing (letters, etc.)
• Assist with additional administrative tasks such as creating purchase orders in excel and converting them to pdf files, etc.
• Document scanning and indexing
• Credit Card receipt collection and reporting for preparation to submit to accounting
• Performs other duties as assigned.
  
  

Required Skills/Abilities

• Experience in answering phones and transferring to correct division
• Strong organizational and recording skills
• Detail oriented
• Understanding of Microsoft Office suite, including Excel and TEAMS
• Excellent problem-solving skills
• Team player with strong written and verbal communication skills
• Great attitude and strong desire to learn
  
  

Education And Experience

• High school diploma or equivalent required.
• At least one-year related experience
  
  

Working Condition

The physical and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee is required to walk, use hands to finger, handle objects, tools, or controls; reach with hands and arms; balance; stoop; bending or crouching; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Some lifting of files, opening cabinets.
• Bending or standing as necessary.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Work Environment

Position is sedentary with prolonged periods of standing, bending, sitting, and kneeling.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified, as necessary. This description does not constitute a written or implied contract of employment.

Review the Benefits associated with this position: https://www.sealaska.com/benefits/

Who is Sealaska? Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Pitcher Services, LLC is a subsidiary of Sealaska.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Pitcher Services, LLC is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Pitcher Services, LLC is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

• “Indian Tribe” means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

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