On-Call Front Desk Clerk - Campus Housing (9‑Month)

University of Chicago; Chicago (IL); Hybrid; USD 24,000 - 25,000; Part time

Job summary

The University of Chicago is seeking On-Call Desk Clerk staff for Housing and Residence Life Operations to support front desk activities and resident services in a busy residence hall environment. You will handle calls, emails, and resident inquiries, coordinate mail and package distribution, and ensure security procedures are followed.

Responsibilities include greeting residents and staff, guiding visitors, assisting with move/room changes, and maintaining records.

Qualifications

• Education: High school diploma from an accredited institution or a GED certificate required.
• Experience: Previous customer service experience required. One year of general office or clerical experience required. One year experience in a customer service role in a college or university preferred.
• Technical Knowledge or Skills: Knowledge of general office procedures and practices. Keep records; assemble and organize data, and prepare and submit reports in acceptable formats. Working knowledge of Microsoft Word, Excel, Outlook, and navigate web-based systems. Learn a range of position-related software applications required.

Responsibilities

• Perform clerical duties in accordance with HRL policy and expectations. This includes but is not limited to answering phone calls, checking email regularly throughout their shift, communicating information between shifts to their colleagues and supervisor, and processing resident room changes.
• Provide exceptional customer service to residents, staff, and visitors.
• Cheerfully greet residents, staff and visitors in person or by phone.
• Engage residents, staff and visitors as they utilize the amenities of the residence hall, including services of the front desk.
• Thoughtfully provide information about campus, and residence hall policies and procedures.
• Receive, record, and distribute U.S. mail, as well as, U.P.S., Fed Ex and other packages.
• Enter packages into online package distribution system.
• Carry, lift and move loads of supplies, materials and mail up to 49 lbs. regularly and manage heavier loads with the assistance of other building staff members as needed.
• Maintain vigilant awareness of security doors and lobby entryway; check resident, staff, and guest I.D.s as they enter the building; maintain resident, guest, and visitor sign-in/out records.
• Encode and invalidate campus cards for building room access.
• Check out and follow up for return of borrowed cleaning and recreational equipment and keys by accurately maintaining appropriate forms and records.
• Request front desk office supplies via online system; stock as supplies are received.
• Adhere to directives and policies outlined by leadership during trainings, via email and in the Desk Clerk manual; provide routine orientation to new employees in coordination with Assistant Directors of Operations and HRL.
• Access the automated on-call system in order to schedule replacement of staff.
• Knowledgeable in emergency protocols and evacuation systems, such as fire alarm procedures, keep alert to unusual circumstances and situations; take appropriate action and efficiently report critical issues to their supervisor and Facilities Services by phone and complete an on-line incident report for tracking purposes.
• Report building maintenance issues via phone or by submitting a service request through Facilities Services.
• Perform other tasks as requested by Assistant Director of Operations s and building management.

Skills

Customer service

Communication

Multitasking

Office software

Education

High school diploma or GED

1 year general office/clerical experience

1 year customer service in college/university

Microsoft Word

Excel

Outlook

Tools

Microsoft Word

Excel

Outlook

Job description

The University of Chicago is seeking On-Call Desk Clerk staff for Housing and Residence Life Operations to support front desk activities and resident services in a busy residence hall environment. You will handle calls, emails, and resident inquiries, coordinate mail and package distribution, and ensure security procedures are followed.

Responsibilities include greeting residents and staff, guiding visitors, assisting with move/room changes, and maintaining records.