Front Office Coordinator

Paylocity; Brennan (WA); On-site; USD 21,000 - 32,000; Part time

Job summary

Paylocity in Ferndale, WA is seeking an onsite Reception & Administrative Coordinator for a part-time schedule (20–30 hours weekly). The role runs Monday through Friday with hours between 8:00 a.m. and 3:00 p.m.

The position is the first point of contact for visitors and vendors and supports essential office operations. The ideal candidate will be professional, organized, and service-oriented, capable of handling multiple tasks and coordinating events with the Executive Assistant.

Qualifications

• Requires high school diploma or equivalent and 1–2 years in reception/administrative roles.
• Flexible part-time schedule between 8:00 a.m. and 3:00 p.m., Monday–Friday.

Responsibilities

• Serve as the primary point of contact for visitors, guests, and vendors.
• Answer and direct incoming calls and manage the general email inbox.
• Process incoming and outgoing mail and packages.
• Coordinate visitor check-ins and conference room scheduling.
• Maintain a clean, organized reception area and ensure office supplies are stocked.
• Assist with planning and executing company events and monthly activities.

Skills

Independent work

Verbal communication

Written communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Description

This is an onsite position at our Facility in Ferndale, WA.

This is a part-time position working 20–30 hours per week, Monday through Friday. The specific daily schedule is flexible and can be tailored to the individual hired, with work hours falling between 8:00 a.m. and 3:00 p.m.

SUMMARY

The Reception & Administrative Coordinator serves as the first point of contact for visitors, guests, and vendors while providing essential administrative and event support to ensure smooth day-to-day office operations. This role partners closely with the Executive Assistant to support organizational priorities.

The ideal candidate is professional, organized, service-oriented, and able to effectively manage a variety of tasks.

PRIMARY RESPONSIBILITIES

Reception & Front Desk

• Serve as the primary point of contact for visitors, guests, and vendors.
• Answer and direct incoming calls and manage the general email inbox.
• Process incoming and outgoing mail and packages.
• Coordinate visitor check-ins and conference room scheduling.
• Maintain a clean, organized reception area and ensure office supplies are stocked.

Event Coordination Support

• Assist with planning and executing company events, including monthly activities and the annual holiday party.
• Support event logistics and vendor communications including invitations, scheduling, catering, rentals, setup and cleanup.
• Maintain event timelines, checklists, and records to ensure organized and successful event execution.

Office & Administrative Support

• Provide administrative support for daily office operations.
• Assist with scheduling, document preparation, and data entry.
• Coordinate with building and facility contacts as needed.
• Partner with the Executive Assistant on delegated projects and administrative tasks.

Requirements

KNOWLEDGE AND SKILL REQUIREMENTS

• Ability to maintain professionalism, confidentiality, and a customer-service-oriented approach
• Ability to work independently while collaborating effectively with team members across the organization.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Excellent organizational and time-management skills with strong attention to detail.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; additional administrative or business coursework preferred.
• Minimum of 1-2 years of experience in a reception, administrative, office support, or customer service role.

WORKING CONDITIONS

This position is based in the reception area of a manufacturing facility and involves working independently for much of the day. The role requires regular interaction with employees and external contacts while maintaining a professional and welcoming office environment. Once or twice a year evening hour may be required to support company events and special functions.