On-Call Botanical Events Coordinator

The Huntington; Los Angeles (CA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Discounts for staff in The Huntington

Free admission to various museums

Free passes each month

Job summary

The Huntington in Los Angeles is seeking an On-Call Botanical Event Assistant to provide on-site operational support for events, programs and meetings with an emphasis on evening and weekend coverage. You will be the primary day-of contact, handling facility openings, setup, logistics, and coordination with staff, vendors, and Security, while upholding institutional policies and event plans.

The role values experience with diverse audiences, strong hospitality skills and a service mindset; the

Qualifications

• High school diploma or relevant work experience.
• Event production and/or hospitality experience preferred.
• An active California driver’s license is required.
• Strong written and verbal skills.
• Well-organized and detail oriented.
• Ability to work nights and weekends.
• Able to lift up to 30 pounds.
• Proficient in Outlook, Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Serves as On-Site Event Contact – act as the primary day-of liaison between Huntington staff, vendors, volunteers, and event personnel.
• Supports Event Operations – assist with day-of event logistics and operations, including opening/closing facilities, coordinating vendor activity, guest transportation, check-in and wayfinding, and light A/V/hospitality setup.
• Monitors Event Activity and Compliance – ensure adherence to property policies and the event plan.
• Coordinates with Security – communicate with Security Officers to support access and movement following protocols.
• Protects Facilities and Grounds – oversee setup to prevent damage and minimize disruption.
• Provides Occasional Administrative Support – assist the Botanical Office with inquiries and programs.
• May perform other related duties as assigned.

Skills

Event production

Hospitality experience

Communication skills

Flexible schedule

Customer service

Education

High school diploma or relevant work experience

Active California driver’s license

Job description

The Huntington in Los Angeles is seeking an On-Call Botanical Event Assistant to provide on-site operational support for events, programs and meetings with an emphasis on evening and weekend coverage. You will be the primary day-of contact, handling facility openings, setup, logistics, and coordination with staff, vendors, and Security, while upholding institutional policies and event plans.

The role values experience with diverse audiences, strong hospitality skills and a service mindset; the