Events Coordinator - Luxury Hotel On-Site Lead

Chuan Spa; Pasadena (CA); On-site; USD 41,000 - 44,000; Full time

Job summary

The Langham Huntington, Pasadena, Los Angeles is seeking an Events Coordinator within Conference Services to support Events Managers and hotel clients. This role provides secretarial and clerical support, coordinates Pre-Cons, builds BEOs, and ensures seamless event execution in a luxury hotel environment.

Ideal candidates have a high school diploma, 1–2 years in an administrative role (preferably in F&B or Catering), and strong MS Office, Delphi, and client-facing skills.

Qualifications

• High school diploma required.
• 1–2 years experience in an administrator position or in F&B/Catering environment.
• Excellent telephone manner and strong verbal and written communication skills.

Responsibilities

• Create and amend turnover files (physical and digital).
• Coordinate, setup and attend Pre-Cons with name tents, pickup report, resumes, BEOs.
• Assist Events Managers in identifying available space and coordinating conference agenda and banquet event orders.
• Answer incoming calls politely and direct requests or transfer messages as needed.
• Work with other departments to accommodate client needs and site inspections.
• Act as on-site contact for in-house events.

Skills

Telephone skills

MS Office

Delphi

Social Tables

PMS

Education

High school diploma

Tools

Delphi

Social Tables

PMS

Job description

The Langham Huntington, Pasadena, Los Angeles is seeking an Events Coordinator within Conference Services to support Events Managers and hotel clients. This role provides secretarial and clerical support, coordinates Pre-Cons, builds BEOs, and ensures seamless event execution in a luxury hotel environment.

Ideal candidates have a high school diploma, 1–2 years in an administrative role (preferably in F&B or Catering), and strong MS Office, Delphi, and client-facing skills.