Dynamic School Office Coordinator (Long-Term Sub)

Ponaganset Middle; Glocester (RI); On-site; USD 36,000 - 48,000; Full time

Job summary

Ponaganset Middle, part of Foster-Glocester Regional Schools in Glocester, Rhode Island, is seeking a long-term substitute school secretary. The role supports the building principal and office operations, handling data entry, records management, and routine communications with staff and families.

The ideal candidate will hold an associate degree or a secretarial training certificate, plus two years’ related experience and strong Microsoft Office/Google Suite skills.

Qualifications

• Associate degree or secretarial training required.
• Two years of experience as a school secretary or similar preferred.
• Strong organizational, interpersonal, and written communication skills.
• Experience with Word, Excel, Outlook, PowerPoint and Google Suite.

Responsibilities

• Provide direct support to the building level principal and office operations.
• Input and maintain data in the Student Information System and MS/Google apps.
• Prepare purchase orders and monitor account balances.
• Maintain confidential student and staff records and files.
• Ensure office supplies and materials are available for smooth operations.
• Coordinate and cover class schedules in the absence of teachers.

Skills

Organizational skills

Interpersonal skills

Written communication

Confidentiality

Multitasking

Education

Associate Degree

Administrative Assistant / Secretary Training

Tools

Word

Excel

Outlook

PowerPoint

Google Suite

Job description

Ponaganset Middle, part of Foster-Glocester Regional Schools in Glocester, Rhode Island, is seeking a long-term substitute school secretary. The role supports the building principal and office operations, handling data entry, records management, and routine communications with staff and families.

The ideal candidate will hold an associate degree or a secretarial training certificate, plus two years’ related experience and strong Microsoft Office/Google Suite skills.