On-Call Administrative Assistant – Multi-Location

Momentum; San Jose (CA); On-site; USD 37,000 - 50,000; Part time

Job summary

Momentum in San Jose is seeking a FLOAT Administrative Assistant for PD/On-Call coverage. The role provides administrative support to supervisors and professional staff, with duties spanning customer service, data entry, scheduling, and document preparation across multiple locations.

The position is Monday–Friday, with on-call shifts, part-time hours, and a union-influenced pay scale. Strong computer skills, typing, and excellent communication are essential to keep operations smooth and data

Qualifications

• High School diploma GED or equivalent education and a minimum of one year (E) or two years (D) of responsible, full-time experience in a secretarial or clerical capacity.
• Proven typing speed of 40 net wpm (E); 50 net wpm (D); computer literacy; ability to use MS Office applications—Word; Excel; Outlook—and Windows-based databases at an intermediate level (E); UNIX-based databases (D).
• Familiarity using and maintaining a variety of common office equipment, such as fax machines, printers, photocopiers, and multi-line phone systems.
• Effective oral and written communication skills, including appropriate English grammar, spelling and punctuation; legible handwriting or printing; proof and edit others’ and own work.
• Demonstrated task management and execution skills: coordinate multiple tasks, meet deadlines, adapt to changing systems and environments.

Responsibilities

• Provide administrative support functions for supervisors and professional staff across locations.
• Address requests for customer services by phone and in person; gather information; route inquiries and referrals.
• Facilitate communications via email, voicemail, inter-office mail, and phone routing.
• Maintain databases and spreadsheets; prepare reports; process billings and prepare documents from drafts.
• Create and maintain medical charts/files; route as needed; follow up on results and documentation.

Skills

Typing 40 wpm

MS Office

Customer service

Secretarial experience

Confidentiality

Multi-tasking

Education

High School diploma GED

Tools

UNIX databases

Windows databases

Job description

Momentum in San Jose is seeking a FLOAT Administrative Assistant for PD/On-Call coverage. The role provides administrative support to supervisors and professional staff, with duties spanning customer service, data entry, scheduling, and document preparation across multiple locations.

The position is Monday–Friday, with on-call shifts, part-time hours, and a union-influenced pay scale. Strong computer skills, typing, and excellent communication are essential to keep operations smooth and data