OMM Clinic Programs Coordinator

University of California; Biddeford (ME); On-site; USD 31,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Retirement plan match

Leave time

Tuition waiver

Job summary

The University of New England in Maine is seeking an OMM Clinical Coordinator to manage administrative support for the OMM Student Patient Clinic and collaborate with the Department Chair and colleagues across the OMM, Anatomy, Academic Affairs, and Clinical Education departments to coordinate student rotations and ensure efficient clinic operations.

This role requires coordinating schedules, maintaining documentation, and ensuring HIPAA compliance while communicating with faculty, students, and

Qualifications

• Associate’s or Bachelor’s degree plus three to five years of relevant administrative or secretarial experience; or an equivalent combination of education and experience.
• Experience providing advanced administrative support in an academic or healthcare/medical practice environment is highly preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, and Word.
• Demonstrated sound judgment, professionalism, tact, and resourcefulness.
• Ability to maintain a high level of confidentiality and handle sensitive information with discretion.
• Strong organizational and project management skills, with the ability to prioritize multiple competing demands and manage complex projects effectively.

Responsibilities

• Coordinate patient, pre-doctoral fellow, and student rotation scheduling and ensure efficient operation of clinic.
• Maintain patient documentation and ensure compliance with applicable policies, procedures, and regulatory guidelines.
• Answer phones and emails; greet patients; schedule appointments; respond to questions; and refer inquiries to appropriate personnel.
• Collaborate with faculty and staff across departments to support clinic operations and departmental initiatives.
• Serve as a liaison between department leadership, coordinators, and scheduling staff to coordinate schedules for faculty, students, and fellows.

Skills

Advanced administrative support

Communication skills

Confidentiality

Project management

Education

Associate’s or Bachelor’s degree in liberal arts, business, or a related field

Tools

Microsoft Office Suite

Outlook

Excel

Word

Banner / Medicat / EHR systems

Job description

The University of New England in Maine is seeking an OMM Clinical Coordinator to manage administrative support for the OMM Student Patient Clinic and collaborate with the Department Chair and colleagues across the OMM, Anatomy, Academic Affairs, and Clinical Education departments to coordinate student rotations and ensure efficient clinic operations.

This role requires coordinating schedules, maintaining documentation, and ensuring HIPAA compliance while communicating with faculty, students, and