Olathe Support Center Office Administrator

Garmin Ltd.; Olathe (KS); On-site; USD 40,000 - 52,000; Full time

Job summary

Garmin Support Center in Olathe is hiring a full-time Office Administrator to manage office operations and enable governance across site activities. You will support ongoing projects, coordinate orders, maintain schedules, and assist with HR onboarding and records, while liaising with finance and HR teams.

The role requires strong organizational skills, attention to detail, and experience in administrative support. Proficiency with MS Office and communication with associates is essential.

Qualifications

• Proficiency with Microsoft Word, Excel and PowerPoint.
• Detail-oriented with strong organizational skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Excellent written and verbal communication with internal/external stakeholders.

Responsibilities

• Answer main phone line, greet visitors, assist customers and vendors.
• Coordinate monthly Garmin product orders and manage the lending library.
• Document and distribute meeting minutes, agendas, action items and decisions.
• Maintain master schedule and communicate site-related activities and events.
• Handle storage areas, prototypes, shipping forms and test account status.
• Support HR admin duties, onboarding, travel coordination and training needs.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Education

High School Diploma or GED

Bachelor’s Degree

Job description

Overview

We are seeking a full-time Office Administrator at Garmin Support Center in Olathe. In this role, you will be responsible for managing the overall office operations including enabling organizational governance, scheduling and communicating site wide activities, supporting ongoing projects and initiatives, and enhancing the collective productivity of all associates.

Essential Functions

• Answer main phone line and greet visitors and customers, assist customers and sales vendors, and handle all mail and courier packages
• Coordinate monthly Garmin product orders for associates and manage the product lending library
• Documentation and distribution of management meeting minutes, agendas, action items, decisions, and required attendees
• Maintain master schedule and communication of all site related activities including meetings, events, vacation and travel schedules
• Maintain storage areas and secured prototype space, monitor prototype distribution and test account status, creating customs documentation, shipping, and other international forms
• Offload IS/IT procurement, and other support requests as well as purchasing and maintaining office supplies and engineering materials
• Assist with site HR administrative duties such as obtaining necessary interview documentation, scheduling candidate travel, assisting with onboarding and New Association activities, identifying and coordinating various associate training needs, and ensuring HR record keeping is complete and accurate
• Oversee building maintenance support which includes contacting local trades people as necessary
• Generate monthly financial reports and presentations, prepare check requests, maintain logs for invoices and employee expense reports, assist with other record keeping requirements and act as the local liaison to the Corporate Finance, Accounting and HR departments

Basic Qualifications

• High School Diploma or GEDANDa minimum of 2 years administrative support experience
• Demonstrated proficiency using Microsoft Word, Excel, and PowerPoint
• Must be detail-oriented, have superior organization and analytical skills, and have the ability to work proactively and effectively with minimal supervision
• Ability to prioritize and handle multiple tasks in a flexible, fast paced environment
• Demonstrated strong and effective verbal, written, and interpersonal communication skills
• Demonstrated dedication to providing quality customer service internally and externally

Desired Qualifications

• Bachelor’s Degree

Garmin International is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age or disability.

This position is eligible for Garmin's benefit program. Details can be found here: Garmin Benefits