Oil & Gas Office Manager + Exec Assistant (Temp-to-Perm)

AKHIRE, INC; Anchorage (AK); On-site; USD 28,000 - 48,000; Full time

Job summary

AKHIRE, INC is seeking an Office Manager / Executive Assistant in Anchorage to support a fast-paced Oil & Gas environment. The role covers office operations, executive calendar management, travel coordination, and event planning.

The position executes day-to-day administration, vendor relations, mail and IT coordination, and front-desk duties while supporting the President & CEO and leadership team. Compensation is $20–35 per hour DOE, with a 4–6 week term and potential permanent placement.

Qualifications

• Prior experience working in an office environment.
• Proficiency with Microsoft Office Suite.
• Must be able to pass a drug screen and background check.

Responsibilities

• Oversee the day-to-day operation of the Anchorage office to ensure an efficient, organized, and professional work environment.
• Serve as the primary point of contact for office-related inquiries.
• Coordinate office maintenance, repairs, and facility services to ensure a safe and professional work environment.
• Maintain office supply inventories and coordinate purchasing.
• Manage relationships with office vendors, service providers, and equipment suppliers.
• Coordinate mail, shipping, courier services, and deliveries.
• Welcome visitors and manage front-office reception activities.
• Coordinate routine technology needs with internal staff and external IT providers including computers, mobile devices, printers, and office equipment.
• Maintain the corporate event and sponsorship calendar.
• Ensure the office is maintained in a clean, safe, and professional manner.
• Manage the President & CEO's business and personal calendar, travel arrangements, and expense reporting.
• Coordinate calendars for executive leadership and departmental meetings.
• Schedule meetings using Microsoft Teams and coordinate conference room reservations.
• Prepare meeting agendas, presentation materials, and meeting follow-up.
• Assist with purchasing card administration and expense documentation.
• Plan and coordinate internal and external company events, meetings and functions.
• Manage event logistics, including venues, catering, travel, promotional materials, and vendor coordination.
• Develop event timelines and ensure milestones and deliverables are completed on schedule.
• Coordinate branded promotional merchandise ordering, inventory management, and distribution.
• Support company sponsorships and community engagement activities.

Tools

Microsoft Office Suite

Job description

AKHIRE, INC is seeking an Office Manager / Executive Assistant in Anchorage to support a fast-paced Oil & Gas environment. The role covers office operations, executive calendar management, travel coordination, and event planning.

The position executes day-to-day administration, vendor relations, mail and IT coordination, and front-desk duties while supporting the President & CEO and leadership team. Compensation is $20–35 per hour DOE, with a 4–6 week term and potential permanent placement.