Office & Workplace Experience Lead (DC)

Reflection AI; Washington; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Stock options

Health insurance

Meals provided

Parental leave

Unlimited PTO

Visa sponsorship

Team events

Job summary

Reflection AI is seeking an Office Manager to own the day-to-day operations of our Washington, D.C. office. You will oversee facilities, vendors, onboarding, events, and compliance, partnering with People Ops and IT to ensure a welcoming, organized workspace from day one.

You will manage vendor relationships, maintain safety documentation, and coordinate in-office meals and team activities, contributing to a high-growth startup environment.

Qualifications

• Proven experience in office management or related operations roles.
• Strong organizational skills with ability to balance competing priorities.
• Ability to build scalable processes and systems for a growing office.

Responsibilities

• Own day-to-day office operations including facilities, supplies, meeting rooms, and vendor management.
• Serve as primary contact for building management, maintenance, and external vendors.
• Keep the office clean, organized, and fully functional for employees and guests.
• Coordinate repairs, services, and workspace improvements.
• Partner with People Ops and IT to support onboarding for new hires.
• Ensure desks, equipment, and access are ready before day one.
• Coordinate in-office catering, team events, and company offsites.
• Maintain health and safety practices and compliance documentation.

Skills

Office management

Vendor management

Onboarding

Event planning

Communication

Tools

Facilities management software

Job description

Reflection AI is seeking an Office Manager to own the day-to-day operations of our Washington, D.C. office. You will oversee facilities, vendors, onboarding, events, and compliance, partnering with People Ops and IT to ensure a welcoming, organized workspace from day one.

You will manage vendor relationships, maintain safety documentation, and coordinate in-office meals and team activities, contributing to a high-growth startup environment.