OFFICE TECHNICIAN (GENERAL)

California Department of Toxic Substances Control; Santa Ana (CA); On-site; USD 42,000 - 53,000; Full time

Job summary

California Department of Toxic Substances Control (DTSC) seeks a Regional Records Coordinator to manage confidential records, file organization, and compliance at Cypress Regional Office in Orange County. The role emphasizes accuracy, security, and responsive handling of records requests.

The position requires administrative experience, teamwork, and proficiency with MS Word/Excel/PowerPoint, plus strong communication and time management skills. It is a permanent, full-time in-office role.

Qualifications

• Administrative support/clerical/organizational experience.
• Experience working in a team environment.
• File/Records Room experience.
• MS Word, Excel, PPT experience.
• Communication (verbal or written) and time management skills.
• Ability to independently analyze situations and make quick decisions.

Responsibilities

• Maintain integrity of large volumes of confidential records by filing in appropriate folders.
• Prepare new folders and extension folders per regional file policy.
• Ensure security of confidential records by filing in secure locations.
• Cross-reference site records using the DTSC 1288 form for multi-name files.
• Respond to Public Records Act Requests (PRAR) within policy and procedures.
• Notify program staff within 24 hours of file-review requests.

Skills

Administrative support

Team experience

Records management

Communication skills

Time management

Problem solving

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #: JC-530147

Position #(s): 810-854-1138-004

Working Title: Regional Records Coordinator

Classification: OFFICE TECHNICIAN (GENERAL)

$3,758.00 - $4,710.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Orange County

Telework: In Office

Job Type: Permanent, Full Time

Facility: Cypress Regional Office

Department Information

This position is located at DTSC’s Regional office in Cypress, CA .

The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDOs) within the California Environmental Protection Agency (CalEPA).

Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!

Department Website

http://www.dtsc.ca.gov/

Job Description And Duties

Are you interested in a meaningful job and want to work toward building healthy, safe, and economically viable communities? Are you driven by protecting the environment and health of all Californians? Consider a career with the California Department of Toxic Substances Control (DTSC.) If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for administrative excellence, we encourage you to explore this exciting opportunity with us. Under close supervision of a Supervisor I, the Office Technician (General) will learn all facets of activities related to Cypress Regional Office operations.

• Maintain the integrity of large volumes of complex, confidential, and sensitive records by ensuring documents are filed in appropriate folders and locations as items are submitted to the Cypress Regional Central File Room
• Prepare new folders to establish new facility/site files or extension folders in accordance with the Regional Uniform File Policy procedures
• Ensure security of confidential records by filing appropriate documentation in a secure location
• Cross-reference site records when appropriate by utilizing the DTSC 1288 form for site files that have more than one name or oversized reports/documents
• Independently research information involving all facilities/sites including documents, records, files, binders, maps, etc., to respond to Public Records Act Requests (PRAR) that are received in accordance with provisions of the Public Records Act, Public Records Act Requests Policy & Procedures and other departmental procedures
• Notify program staff within 24 hours of receipt of requests for file reviews, including files referenced and any confidential documents

Desirable Qualifications We Look For:

• Administrative Support/Office/Clerical/Organizational experience
• Experience working in a team environment
• File/Records Room experience
• MS Word, Excel, PPT experience
• Communication (verbal or written)/Time Management skills
• Ability to independently analyze situations to make quick and effective decisions

You will find additional information about the job in the Duty Statement .

Special Requirements

A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.

The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than 5 grammatical and spelling errors, and Arial font size 12.

Your SOQ Should Address The Following:

• Please describe what customer service means to you.
• Please describe your experience managing records.
• Please describe your experience working with a team.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).