OFFICE TECHNICIAN (GENERAL)

California Department of Toxic Substances Control

Orange (CA)

On-site

USD 42,000 - 53,000

Full time

2 days ago

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Job summary

The California Department of Toxic Substances Control (DTSC) seeks a Regional Records Coordinator for the Cypress Regional Office in Orange County. This permanent, full-time Office Technician (General) role focuses on maintaining and organizing confidential records, preparing new folders, and ensuring secure filing in line with policy.

As a key member of the Cypress team, you will support Public Records Act requests, review files, and coordinate with program staff to respond quickly to

Qualifications

Administrative Support/Office/Clerical/Organizational experience
Experience working in a team environment
File/Records Room experience
MS Word, Excel, PPT experience
Communication (verbal or written)/Time Management skills
Ability to independently analyze situations to make quick and effective decisions

Responsibilities

Maintain the integrity of large volumes of complex, confidential, and sensitive records by ensuring documents are filed in appropriate folders and locations as items are submitted to the Cypress Regional Central File Room
Prepare new folders to establish new facility/site files or extension folders in accordance with the Regional Uniform File Policy procedures
Ensure security of confidential records by filing appropriate documentation in a secure location
Cross-reference site records when appropriate by utilizing the DTSC 1288 form for site files that have more than one name or oversized reports/documents
Independently research information involving all facilities/sites including documents, records, files, binders, maps, etc., to respond to Public Records Act Requests (PRAR) that are received in accordance with provisions of the Public Records Act, Public Records Act Requests Policy & Procedures and other departmental procedures
Notify program staff within 24 hours of receipt of requests for file reviews, including files referenced and any confidential documents

Skills

Administrative Support

Team Environment

File Management

MS Word

MS Excel

MS PowerPoint

Communication

Time Management

Decision Making

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Equal Opportunity Employer

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code #

JC-530147

Position #(s)

810-854-1138-004

Working Title

Regional Records Coordinator

Classification

OFFICE TECHNICIAN (GENERAL)

$3,758.00 - $4,710.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions

Work Location

Orange County

Telework

In Office

Job Type

Permanent, Full Time

Facility

Cypress Regional Office

Department Information

This position is located at DTSC’s Regional office in Cypress, CA .

The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDOs) within the California Environmental Protection Agency (CalEPA).

Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products.

Our Vision: All of California is thriving in a healthy environment.

Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!

Department Website: http://www.dtsc.ca.gov/

Job Description And Duties

Are you interested in a meaningful job and want to work toward building healthy, safe, and economically viable communities? Are you driven by protecting the environment and health of all Californians? Consider a career with the California Department of Toxic Substances Control (DTSC.) If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for administrative excellence, we encourage you to explore this exciting opportunity with us. Under close supervision of a Supervisor I, the Office Technician (General) will learn all facets of activities related to Cypress Regional Office operations.

As an Office Technician (General) you will have the opportunity to:

Maintain the integrity of large volumes of complex, confidential, and sensitive records by ensuring documents are filed in appropriate folders and locations as items are submitted to the Cypress Regional Central File Room
Prepare new folders to establish new facility/site files or extension folders in accordance with the Regional Uniform File Policy procedures
Ensure security of confidential records by filing appropriate documentation in a secure location
Cross-reference site records when appropriate by utilizing the DTSC 1288 form for site files that have more than one name or oversized reports/documents
Independently research information involving all facilities/sites including documents, records, files, binders, maps, etc., to respond to Public Records Act Requests (PRAR) that are received in accordance with provisions of the Public Records Act, Public Records Act Requests Policy & Procedures and other departmental procedures
Notify program staff within 24 hours of receipt of requests for file reviews, including files referenced and any confidential documents

Desirable Qualifications We Look For

Administrative Support/Office/Clerical/Organizational experience
Experience working in a team environment
File/Records Room experience
MS Word, Excel, PPT experience
Communication (verbal or written)/Time Management skills
Ability to independently analyze situations to make quick and effective decisions

You will find additional information about the job in the Duty Statement.

Special Requirements

A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.

The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than 5 grammatical and spelling errors, and Arial font size 12.

Your SOQ Should Address The Following