OFFICE TECHNICIAN (GENERAL)

California Department of Toxic Substances Control; Brea (CA); On-site; USD 42,000 - 53,000; Full time

Job summary

California Department of Toxic Substances Control is seeking a Regional Records Coordinator for the Cypress Regional Office in Orange County. The role emphasizes managing large volumes of confidential records, filing, and keeping the central file room organized.

Under supervision, you will prepare new folders, ensure secure documentation, and cross-reference site records. You will also handle Public Records Act requests with diligence and respond to inquiries in a timely manner.

Qualifications

• Administrative support and clerical experience.
• Experience working in a team environment.
• File/Records experience.
• MS Word, Excel, and PowerPoint proficiency.
• Strong communication and time management.
• Ability to analyze situations and make quick decisions.

Responsibilities

• Maintain the integrity of large volumes of confidential and sensitive records.
• Prepare new folders to establish facility/site files or extension folders.
• Ensure security of confidential records and file documentation.
• Cross-reference site records using the DTSC 1288 form for complex files.
• Research information to respond to Public Records Act Requests (PRAR).
• Notify program staff within 24 hours of file review requests.

Skills

Administrative experience

Teamwork

Communication skills

Time management

Tools

MS Word

Excel

PowerPoint

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Position Details

Job Code #: JC-530147

Position #: 810-854-1138-004

Working Title: Regional Records Coordinator

Classification: OFFICE TECHNICIAN (GENERAL)

Salary: $3,758.00 - $4,710.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: Orange County

Telework: In Office

Job Type: Permanent, Full Time

Facility: Cypress Regional Office

Department Information

This position is located at DTSC’s Regional office in Cypress, CA . The Department of Toxic Substances Control (DTSC) is a member of the boards, departments, and offices (BDOs) within the California Environmental Protection Agency (CalEPA). Our Mission: To protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Our Vision: All of California is thriving in a healthy environment. Our Core Values: DTSC values diversity, equity, and inclusion throughout the organization. We foster an environment where employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We believe the diversity of our employees is essential to inspiring innovative solutions. Together we further our mission to protect California’s people, communities, and environment from toxic substances, to enhance economic vitality by restoring contaminated land, and to compel manufacturers to make safer consumer products. Join DTSC to improve the lives of all Californians!

Job Description And Duties

Are you interested in a meaningful job and want to work toward building healthy, safe, and economically viable communities? Are you driven by protecting the environment and health of all Californians? Consider a career with the California Department of Toxic Substances Control (DTSC.) If you thrive in a fast-paced environment, possess excellent communication skills, and have a passion for administrative excellence, we encourage you to explore this exciting opportunity with us. Under close supervision of a Supervisor I, the Office Technician (General) will learn all facets of activities related to Cypress Regional Office operations.

• Maintain the integrity of large volumes of complex, confidential, and sensitive records by ensuring documents are filed in appropriate folders and locations as items are submitted to the Cypress Regional Central File Room
• Prepare new folders to establish new facility/site files or extension folders in accordance with the Regional Uniform File Policy procedures
• Ensure security of confidential records by filing appropriate documentation in a secure location
• Cross-reference site records when appropriate by utilizing the DTSC 1288 form for site files that have more than one name or oversized reports/documents
• Independently research information involving all facilities/sites including documents, records, files, binders, maps, etc., to respond to Public Records Act Requests (PRAR) that are received in accordance with provisions of the Public Records Act, Public Records Act Requests Policy & Procedures and other departmental procedures
• Notify program staff within 24 hours of receipt of requests for file reviews, including files referenced and any confidential documents

Desirable Qualifications We Look For

• Administrative Support/Office/Clerical/Organizational experience
• Experience working in a team environment
• File/Records Room experience
• MS Word, Excel, PPT experience
• Communication (verbal or written)/Time Management skills
• Ability to independently analyze situations to make quick and effective decisions

Special Requirements

A Statement of Qualifications (SOQ) is required for the hiring manager’s review. Applications submitted without an SOQ may be disqualified.

The SOQ should be no more than 2 page(s) in length, be clearly written and well-organized, contain no more than 5 grammatical and spelling errors, and Arial font size 12.

Your SOQ Should Address The Following:

• Please describe what customer service means to you.
• Please describe your experience managing records.
• Please describe your experience working with a team.

Final Filing Date: 9/10/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.