Office System Manager

Tryfacta, Inc.; San Buenaventura (Ventura) (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

A reputable staffing solutions provider is seeking an experienced Office Systems Coordinator IV to manage enterprise-level physical security and office automation systems. The ideal candidate will have over 5 years of hands-on experience in digital access control and video surveillance systems along with strong troubleshooting and customer service skills. This role involves coordinating projects and providing technical leadership. The position is located in Ventura, CA, requiring onsite work, with a standard weekday schedule.

Qualifications

• Strong experience with digital access control systems.
• Experience with video surveillance systems.
• Ability to support multiple diverse customers.

Responsibilities

• Manage and coordinate physical security systems.
• Audit security systems and prepare reports.
• Train users on automated office and security systems.

Skills

Digital access control systems

Video surveillance/CCTV systems

SQL database integration

TCP/IP networking

Programming of access control and video systems

Analytical skills

Troubleshooting skills

Customer service skills

Education

5+ years of experience in digital access control systems

Tools

ProWatch

Genetec VMS

Job description

Tryfacta is a nationally recognized Workforce Management Solutions provider serving private and public sector organizations across the United States. We specialize in Healthcare, IT, Business Support, and Professional & Light Industrial staffing.

Founded in March 1996, Tryfacta operates in all 50 states and has been ranked No. 1 among the fastest-growing companies by Inc. Magazine (Inc. 5000). We are Joint Commission–certified for Healthcare Staffing Services and hold multiple ISO certifications, reflecting our commitment to quality and continuous improvement.

Location: Ventura, CA 93009

Job Type: Contract (90 Days)

Schedule: Monday–Friday | 7:30 AM – 4:30 PM

Work Setting: Onsite

About the Role

We are seeking an experienced Office Systems Coordinator IV to support and manage enterprise-level physical security and office automation systems for a large public‑sector organization. This role requires advanced technical expertise in access control, video surveillance, and integrated security systems, along with the ability to coordinate projects, support multiple stakeholders, and provide technical leadership.

The ideal candidate can “hit the ground running” and has hands‑on experience supporting complex security environments.

Required Skills & Qualifications

• Strong experience with digital access control systems (hardware/software implementation and support)
• Experience with video surveillance/CCTV systems
• SQL database integration
• TCP/IP networking and device configuration
• Programming or configuration of access control and video systems
• Ability to support multiple customers with diverse business needs
• Strong analytical, troubleshooting, and customer service skills
• Ability to coordinate technical projects and supervise staff as assigned

Education & Experience

• 5+ years of recent experience supporting and/or implementing digital access control systems
• Proven experience providing technical support to multiple stakeholders with varying requirements

Preferred

• Certification or hands‑on experience with ProWatch and Genetec VMS
• Experience programming CCTV/video systems
• Knowledge of federal, state, and local fire and building codes related to security systems
• Experience with technical project management and contract administration
• A valid California driver’s license may be required

Key Responsibilities

• Manage, analyze, troubleshoot, and coordinate physical security systems, including:
• Digital card access readers
• Panic and intrusion alarms
• Analog and digital CCTV/video surveillance systems
• Assess current and future security requirements with departments and stakeholders
• Administer badge access levels, readers, and clearance codes
• Manage installation projects for security software, cameras, and card reader hardware
• Audit security systems and prepare event reports and custom queries
• Provide hardware and software troubleshooting for security and fire alarm systems
• Perform system software updates and upgrades (access control, video, intrusion, panic alarms, incident reporting systems)
• Develop system procedures, documentation, and security specifications
• Train users on automated office and security systems
• Assist leadership with prioritization and planning of security and automation needs
• May supervise subordinate staff and monitor workload status
• Perform additional duties as required to ensure timely project completion

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