Facilities Coordinator

CBRE HV; Phoenix (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

CBRE HV seeks a Facilities Coordinator in Phoenix to support property managers by coordinating with clients, vendors, and contractors on work orders and facility tasks. You will file paperwork, monitor progress, and ensure adherence to procedures with supervision.

Requirements include a High School Diploma or GED and strong communication, organizational, and basic math skills. Proficiency in Microsoft Office (Word, Excel, Outlook) is expected to manage documentation and reporting.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Strong MS Office skills (Word, Excel, Outlook).

Responsibilities

• Coordinate with landlords, tenants, and service providers to ensure procedures and reporting formats are followed.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and vendor paperwork.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow instructions and memos; ask clarifying questions when needed.
• Respond to common inquiries or complaints from clients, coworkers, and supervisors.
• Use defined procedures to solve straightforward problems under close supervision.
• Deliver outputs by following defined procedures and processes.

Skills

Effective communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Microsoft Office (Word/Excel/Outlook)

Job description

About the Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.