Facilities Coordinator

CBRE HV; Tucson (AZ); On-site; USD 40,000 - 56,000; Full time

Job summary

CBRE HV is seeking a Facilities Coordinator to support clients, vendors, and contractors in completing facility tasks and work orders. The role sits within Facilities Management, assisting Property Managers with repairs and investment plans.

You will interact with landlords, tenants, and service providers, ensuring procedures are followed, inquiries are addressed, and documentation is maintained. Strong Office and organizational skills are essential for success in this on-site position.

Qualifications

• High School Diploma or GED (up to 2 years related experience).
• Ability to follow basic work routines and standards.
• Strong communication and organizational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Basic math: percentages, discounts, markups.

Responsibilities

• Coordinate facilities tasks and work orders with clients, vendors, and contractors.
• Acknowledge client inquiries and collect work orders.
• Monitor progress and performance using information reports.
• File and organize work orders, proposals, and vendor paperwork.
• Support waste disposal and recycling procedures.
• Follow procedures and ask clarifying questions when needed.
• Respond to routine inquiries from clients and supervisors.
• Complete tasks under defined procedures and close supervision.

Skills

Microsoft Office

Communication

Organizational skills

Basic math

Education

High School Diploma or GED

Tools

Excel

Job description

About the Role

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.