Business Services Coordinator

CBRE; Indianapolis (IN); On-site; USD 40,000 - 52,000; Full time

Job summary

CBRE is seeking a Business Services Coordinator to provide clerical support across departments, maintaining filing, databases, and correspondence under supervision.

You will handle phone calls, coordinate records, and respond to internal inquiries, utilizing MS Office and strong organizational skills to support executives and teams.

This role emphasizes reliable delivery of routine tasks and adherence to defined processes to help CBRE operate efficiently.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.

Responsibilities

• Maintain and update filing, inventory, mailing, and database systems.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of the office, business transactions, and other activities.
• Review files, records, and other documents to obtain information and respond to requests.
• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
• Understand and interpret instructions, short correspondence, and memos.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks in detail

Skills

Communication skills

Organizational skills

Basic math

Follow routines

Education

High School Diploma or GED

Tools

MS Office

Job description

About the Role:

As a CBRE Business Services Coordinator, you will perform clerical duties in accordance with the procedures of a department.

This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions, and senior management.

What You'll Do:

• Maintain and update filing, inventory, mailing, and database systems.

• Answer telephones, direct calls, and take messages.

• Compile, copy, sort, and file records of the office, business transactions, and other activities.

• Review files, records, and other documents to obtain information and respond to requests.

• Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.

• Understand and interpret instructions, short correspondence, and memos.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks in detail

• Deliver output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affocative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)