Executive Assistant

CVS Health; Irving (TX); On-site; USD 32,000 - 73,000; Full time

Job summary

CVS Health is seeking an Executive Assistant to support PBM Operations executives and senior leaders. You will manage email responses, meetings, minutes, presentations, complex calendar scheduling, and Excel tracking of key deliverables, coordinating expenses and cross-functional coordination.

The role also involves travel planning, onboarding of new hires, events and budget monitoring, while acting as a trusted contact to ensure confidentiality and smooth operations across CVS Health.

Qualifications

• 7 years as an Executive or Administrative Assistant supporting Executives at a large matrixed organization.
• 5 years of advanced experience working with MS 365 Products.

Responsibilities

• Plan travel arrangements and handle travel expenses.
• Coordinate large onsite and offsite team meetings and events, including catering, hotels and conferencing.
• Onboard new hires and offboard terminated employees.
• Interact with internal and external constituents to reflect CVS Health values.
• Act as a point of contact for urgent business needs and escalate issues as needed.
• Manage workflow for incoming items and ensure timely issue resolution.
• Monitor status of delegated items to ensure closure and handle confidential material.
• Independently manage calendars and executive time commitments.
• Organize and maintain leaders' deliverables and follow up on pending matters.
• May develop and monitor budget for cost centers and prepare reports.
• Lead special projects and provide backup support for other EAs.

Skills

Executive support

Complex calendar management

Education

Bachelor's degree or equivalent

Tools

MS 365

Job description

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

Position Summary

As an Executive Assistant you will manage administrative needs for PBM Operations executives and Senior leaders, including, email responses, meeting attendance and minute preparation, preparing PowerPoint presentations, complex calendar scheduling, preparing Excel spreadsheets for tracking key deliverables and outcomes, coordination of expenses, project coordination and interfacing with other leaders/stakeholders.

Position Responsibilities Include:

• Plan travel arrangements and handle travel expenses
• Coordination of large onsite and offsite team meetings and single day or multi-day events, including coordination with internal and external resources for services for catering, hotels, activities, presenters WebEx/video/conferencing/streaming
• Onboarding of new hires, including ordering equipment and setting up onboarding plans; Offboarding termed employees
• Interact with internal and external constituents in a way which promotes our values and represents the culture of the company
• Often act as a point of contact for urgent business needs and assist to identify issues for escalations, communicating and ensuring that the leadership and executive team is well informed
• Manage workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence)
• Monitor status of delegated items to ensure closure. Majority of work involves confidential business material
• Act independently while managing calendars and work for both internal and external executive time commitments
• Organize and maintain leaders’ deliverables, following up on pending matters
• May develop and monitor budget for cost center and prepare budget reports
• Lead special projects, as required
• Work collaboratively across CVS to share information, skills, tools and ensures appropriate backup plans for consistent support and provides backup for other EAs
• Expense reporting
• Meeting Scheduling
• Calendar Management
• Making Travel Arrangements
• On-site Staff meeting planning
• Other on-site Workshop planning

Required Qualifications

• 7 years as an Executive or Administrative Assistant supporting Executives at a large matrixed organization
• 5 years of advanced experience working with MS 365 Products

Education

Bachelor's Degree or equivalent years of experience

Anticipated Weekly Hours

40

Time Type

Full time

Pay Range

The typical pay range for this role is:

$22.59 - $53.95

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above.

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.

Great benefits for great people

We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.

This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.

Additional details about available benefits are provided during the application process and on Benefits Moments (https://learn.bswift.com/cvshealth-mainland) .

We anticipate the application window for this opening will close on: 10/30/2026

Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

CVS Health is an equal opportunity/affirmative action employer, including Disability/Protected Veteran — committed to diversity in the workplace.