Office Support Specialist

Ziemer Stayman Weitzel Shoulders, LLP; Evansville (IN); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Life insurance

Paid vacation

Job summary

Ziemer, Stayman, Weitzel & Shoulders, LLP in Evansville, IN seeks an Office Support Specialist to assist with the firm’s administrative, billing, and general office operations. This is a full-time, on-site role emphasizing accuracy, organization, and the ability to manage multiple tasks.

The position is primarily administrative (about 80%) with some reception duties on Fridays. You will support the COO, handle scheduling, documents, onboarding, benefits enrollment, and related HR tasks, and

Qualifications

• Prior administrative or office support experience desired.
• Strong organizational skills and attention to detail.
• Comfortable working with numbers and spreadsheets.
• Proficiency in Microsoft Word, Excel, and Outlook.

Responsibilities

• Assist with billing, expense entry, accounts payable, and related financial records.
• Maintain spreadsheets and assist with credit card reconciliations and reporting.
• Provide administrative support to the Chief Operating Officer, including correspondence, scheduling, and document preparation.
• Assist with employee onboarding, benefits enrollment, and other HR administrative tasks.
• Provide administrative support to the firm’s Small Claims team as needed.
• Provide reception coverage, primarily on Fridays.
• Assist with mail distribution, office errands, and miscellaneous administrative projects.

Skills

Organizational skills

Attention to detail

Communication skills

Confidential information handling

Multi-tasking

Tools

Microsoft Word

Excel

Outlook

Job description

Job Description

Job Description

OFFICE SUPPORT SPECIALIST

Ziemer, Stayman, Weitzel & Shoulders, LLP

Evansville, Indiana | Full-Time | On-Site

Ziemer, Stayman, Weitzel & Shoulders, LLP is seeking a dependable, organized Office Support Specialist to assist with the firm’s administrative, billing, and general office operations.

This is a full-time position consisting of approximately 80% administrative support and 20% reception responsibilities. The position works closely with firm management and staff and requires someone who is detail-oriented, comfortable working with numbers, and able to manage multiple responsibilities.

Key Responsibilities

• Assist with billing, expense entry, accounts payable, and related financial records.
• Maintain spreadsheets and assist with credit card reconciliations and reporting.
• Provide administrative support to the Chief Operating Officer, including correspondence, scheduling, and document preparation.
• Assist with employee onboarding, benefits enrollment, and other HR administrative tasks.
• Provide administrative support to the firm’s Small Claims team as needed.
• Provide reception coverage, primarily on Fridays.
• Assist with mail distribution, office errands, and miscellaneous administrative projects.

Qualifications

• Prior administrative or office support experience desired.
• Strong organizational skills and attention to detail.
• Comfortable working with numbers and spreadsheets.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Good communication and interpersonal skills.
• Ability to handle confidential information and manage multiple responsibilities.
• Experience in a law firm or with legal billing software is helpful but not required.

Benefits

The firm offers a benefits package that includes:

• Health insurance
• 401(k) retirement plan
• Life insurance
• Paid vacation

Ziemer, Stayman, Weitzel & Shoulders, LLP is an equal opportunity employer.