Office Support & Meetings Coordinator

County of Berks, PA; Reading (Berks County); On-site; USD 42,000 - 52,000; Full time

Job summary

County of Berks, PA is seeking a professional administrative specialist to manage and coordinate office workflow for the MH/DD Department. The role requires exceptional organization, time management, and customer service, with strong skills in meeting summarization, correspondence, and travel coordination.

Responsibilities include scheduling meetings, maintaining records, handling travel logistics, and assisting with special projects.

Qualifications

• Two (2) years of experience in advanced typing and office practices including working with varied computer applications.
• High school diploma or GED (or equivalent).
• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Responsibilities

• Assists in scheduling, planning, and organizing meetings such as CSP, Human Services Block Grant, Training, Suicide Prevention Task Force, Board Meetings, Finance, HealthChoices, Stepping Up Initiative, Mortality Review Team, and CASSP Meetings.
• Assists in ordering supplies for meetings and staff via the Oracle system.
• Assists with meeting attendance, summarization, and distribution of minutes for each event.
• Manages electronic record keeping per the MH/DD Retention Policy on the Shared G‑Drive for MH/DD.
• Coordinates electronic distribution lists on behalf of staff.
• Tracks/manages department reporting requirements, schedules, and logs.
• Assists with coordinating travel accommodations for staff.
• Types various forms of correspondence.
• Performs photocopying, faxing, mailing, and delivery tasks; handles paperwork within the building.
• Performs data entry as required.
• Submits Firearm Commitment Records in the PA State Police Data System and retrieves records for law enforcement requests.
• Serves as liaison between the department and County Purchasing.
• Submits work orders through Maintenance Connections software.
• Assists with special projects such as annual reports, training, and event RSVPs.
• Acts as receptionist: answers phones, responds to inquiries, greets visitors.

Skills

Advanced typing

Office practices

Time management

Customer service

Communication

Microsoft Word

PowerPoint

Excel

Oracle

Education

High school diploma or GED

Tools

Oracle

Job description

County of Berks, PA is seeking a professional administrative specialist to manage and coordinate office workflow for the MH/DD Department. The role requires exceptional organization, time management, and customer service, with strong skills in meeting summarization, correspondence, and travel coordination.

Responsibilities include scheduling meetings, maintaining records, handling travel logistics, and assisting with special projects.