Administrative & Operations Support Specialist

Chester-County-of-Pennsylvania; Westtown (Chester County); On-site; USD 42,000 - 54,000; Full time

Job summary

Chester County MH/IDD is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support to the Administrative Officer. The role emphasizes accuracy, organization, and ability to manage multiple priorities in a fast-paced county office.

You will handle data entry, records management, correspondence, and coordination with staff across departments, while maintaining discretion with sensitive information. Strong MS Office skills are essential.

Qualifications

• High School Diploma or GED required.
• Associate's degree in Office Administration or related field preferred.
• At least 1 year of general office experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong typing and data-entry skills (50+ wpm).

Responsibilities

• Provide administrative and operational support to the Administrative Officer.
• Perform receptionist duties, handle calls, and greet visitors.
• Maintain databases, logs and spreadsheets.
• Prepare correspondence, reports, and memoranda.
• Assist with data collection and basic analysis.
• Coordinate scheduling for conferences and training.
• Support onboarding and employee records.
• Assist with special projects as assigned.

Skills

Detail-oriented

Organized

Multi-tasking

Interpersonal communication

Verbal communication

Written communication

Education

High School Diploma or GED

Associate's degree in Office Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

PeopleSoft

Job description

Chester County MH/IDD is seeking an Administrative Support Specialist to provide comprehensive administrative and operational support to the Administrative Officer. The role emphasizes accuracy, organization, and ability to manage multiple priorities in a fast-paced county office.

You will handle data entry, records management, correspondence, and coordination with staff across departments, while maintaining discretion with sensitive information. Strong MS Office skills are essential.