Office Support Assistant.

US Army Corps of Engineers; Umatilla (OR); On-site; USD 48,000 - 60,000; Full time

Job summary

US Army Corps of Engineers in Oregon seeks an experienced administrative specialist to gather data from project programs and prepare reports, charts, and presentations. You will use CEFMS, DCPDS, AutoNOA, and MS Office to streamline operations and ensure directives are followed.

You will develop SOPs, guide staff on complex procedures, process personnel actions, telework agreements, and awards, and assist with benefits and payroll forms.

Qualifications

• One year of specialized administrative experience including personnel actions and benefits.
• Experience using automated financial management systems is preferred.
• Familiarity with payroll rules and timekeeping procedures.

Responsibilities

• Gather information from project programs and prepare reports, charts, and presentations.
• Use systems like CEFMS, DCPDS, AutoNOA, and MS Office to improve operations and compliance.
• Develop SOPs and guide staff through complex administrative procedures.
• Process personnel actions, recruitment packages, telework agreements, and awards.
• Assist employees with benefits and payroll forms and coordinate with ABC.
• Manage timekeeping records and ensure correct labor codes using FEMS and CETALS.
• Handle GPC purchases, receiving reports, and reconciliation in CEFMS/FEM.
• Process TDY/local travel and travel vouchers per JTR and district policies.
• Track workplace injuries, record safety minutes, and maintain files.

Skills

Data analysis

Report preparation

Microsoft Office

Regulatory compliance

Payroll systems

Tools

CEFMS

DCPDS

AutoNOA

FEMS

CETALS

Microsoft Office suite

Job description

Duties

• Utilize knowledge of project programs to gather information, analyze data, and prepare reports, charts, and presentations.
• Use advanced systems (e.g., CEFMS, DCPDS, AutoNOA, Microsoft Office suite) to streamline operations and ensure compliance with directives.
• Interpret regulations, develop Standard Operating Procedures (SOPs), and guide staff on complex administrative procedures. Process personnel actions (RPAs/AutoNOA), recruitment packages, telework agreements, and performance awards.
• In-process new employees and provide overviews of benefits (TSP, health, life insurance, retirement). Assist staff with personnel-related forms and coordinate with the Army Benefits Center (ABC).
• Serve as the primary point of contact for payroll rules and regulations. Manage timekeeping records, troubleshoot attendance/leave issues, and ensure proper labor charge codes are applied using FEMS and CETALS.
• Act as a Government Purchase Card (GPC) holder within micro-purchase thresholds. Prepare purchase requests, enter receiving reports, and reconcile statements using CEFMS and FEM.
• Process TDY, local travel, and invitational orders/vouchers in compliance with Joint Travel Regulations (JTR) and district policies.
• Track recordable injuries (OSHA/eComp), create safety meeting minutes, perform receptionist duties, distribute mail, and maintain official files.

Duties

• Utilize knowledge of project programs to gather information, analyze data, and prepare reports, charts, and presentations.
• Use advanced systems (e.g., CEFMS, DCPDS, AutoNOA, Microsoft Office suite) to streamline operations and ensure compliance with directives.
• Interpret regulations, develop Standard Operating Procedures (SOPs), and guide staff on complex administrative procedures. Process personnel actions (RPAs/AutoNOA), recruitment packages, telework agreements, and performance awards.
• In-process new employees and provide overviews of benefits (TSP, health, life insurance, retirement). Assist staff with personnel-related forms and coordinate with the Army Benefits Center (ABC).
• Serve as the primary point of contact for payroll rules and regulations. Manage timekeeping records, troubleshoot attendance/leave issues, and ensure proper labor charge codes are applied using FEMS and CETALS.
• Act as a Government Purchase Card (GPC) holder within micro-purchase thresholds. Prepare purchase requests, enter receiving reports, and reconcile statements using CEFMS and FEM.
• Process TDY, local travel, and invitational orders/vouchers in compliance with Joint Travel Regulations (JTR) and district policies.
• Track recordable injuries (OSHA/eComp), create safety meeting minutes, perform receptionist duties, distribute mail, and maintain official files.

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Incumbent must be able to obtain and maintain a state issued driver’s license.

Qualifications

Who May Apply:

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• People with Disabilities, Schedule A
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience: One year of specialized experience equivalent to the GS-06 grade level in the Federal service which includes work performing a variety of administrative support functions, experience in personnel actions, employee benefits assistance, and experience using automated financial management systems.

OR

Education: Successful completion one full academic year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Management, English, or Accounting.

OR

Combination Experience and Education: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, to compute the percentage, divide your total months of qualifying experience by 12. Then, divide your semester hours of graduate education by 18. Add the two percentages.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education

FOREIGN EDUCATION:

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Incentives are not authorized..

Reasonable Accommodation (RA) Requests:

If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.