ADMINISTRATIVE OFFICER.

US Army Corps of Engineers; City of Troy (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

US Army Corps of Engineers seeks a civilian administrative specialist to support daily district operations. The role involves organizing office functions, assisting with budget execution, and managing records and purchasing to ensure timely delivery of goods and services.

It requires coordinating training and travel, processing personnel actions, and liaising with field and district staff to implement controls and improve processes. Background checks and suitability determinations are required.

Qualifications

• One year of specialized experience organizing office administrative functions.
• Experience assisting with budget formulation, execution or management.
• Experience with purchasing, records management, training/travel coordination, or personnel actions.

Responsibilities

• Make recommendations to resolve discrepancies based on regulations.
• Assist project staff to resolve administrative problems with guidelines and office coordination.
• Track receipt of supplies and services to ensure on-time delivery.
• Use spreadsheets to monitor planned financial and manpower resources.
• Provide admin functions including mail, phones, calendar, onboarding/outboarding and payroll, and maintain records and access control.
• Liaise between field office and district staff regarding personnel, IT, supplies and other transactions.
• Review management techniques and propose improvements to the Branch Chief.

Skills

Office administration

Budget management

Records management

Purchasing

Training coordination

Travel coordination

Education

Master's degree in Business Administration

Graduate studies in Administrative Management

Tools

Spreadsheets

MS Office

Job description

• Makes recommendations to resolve discrepancies based upon the interpretation of applicable regulations.
• Provides assistance to project staff to resolve a variety of administrative problems requiring the application of various guidelines and coordination with the responsible staff at the office.
• Tracks receipt of supplies and services to ensure the Government receives goods and services on time.
• Uses computerized spreadsheets as a tool for monitoring planned financial and manpower resources for programs.
• Provides administrative functions including processing mail, answering phones, calendar management, onboarding/outboarding activities and maintenance of personnel records, timekeeping and payroll, and key inventory and access control.
• Liaise between the field office and District staff offices regarding personnel, IT, supplies and other administrative transactions.
• Reviews administrative management techniques and procedures to make recommendations to the Branch Chief on needed improvements.

Duties

• Makes recommendations to resolve discrepancies based upon the interpretation of applicable regulations.
• Provides assistance to project staff to resolve a variety of administrative problems requiring the application of various guidelines and coordination with the responsible staff at the office.
• Tracks receipt of supplies and services to ensure the Government receives goods and services on time.
• Uses computerized spreadsheets as a tool for monitoring planned financial and manpower resources for programs.
• Provides administrative functions including processing mail, answering phones, calendar management, onboarding/outboarding activities and maintenance of personnel records, timekeeping and payroll, and key inventory and access control.
• Liaise between the field office and District staff offices regarding personnel, IT, supplies and other administrative transactions.
• Reviews administrative management techniques and procedures to make recommendations to the Branch Chief on needed improvements.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Appointment to this position is subject to a one year probationary period unless the appointee has previously met the requirements as described in 5 CFR Part 11.
• This position has a Temporary Duty (TDY) or business travel requirement of up to 5% of the time.

Qualifications

Who May Apply

• Current Department of Army Civilian Employees
• Current Department of Defense (DOD) Civilian Employee (non-Army)
• Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Non-Department of Defense (DoD) Transfer
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Reinstatement
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Specialized Experience

One year of specialized experience which includes; 1) Organizing office administrative functions in support of daily operations; AND 2) Assisting with the formulation, execution, or management of an office/program's budget; AND 3) Performing administrative support duties for an office such as purchasing supplies, records management, coordinating training/travel, or assisting with personnel actions. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-07).

OR

Education

Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Administrative Management.

OR

Combination Of Education And Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

• Time in Grade Requirement:
  Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-???????07).

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

ACCREDITATION: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education (

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) General Administration and Management Career Program position aligned under the ???????Human Capital & Resource Management Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.