Administrative Support Assistant (Office Automation).

US Army Corps of Engineers; East Alton (IL); On-site; USD 35,000 - 55,000; Full time

Job summary

The United States Army Corps of Engineers, located in East Alton, IL, seeks a detailed administrative professional at the NK-02 level to support financial, personnel, supply, and other administrative transactions. The role involves compiling reports, maintaining MARKS filing systems, and coordinating travel and training needs for project personnel.

You will serve as a project timekeeper under CEFMS regulatory guidelines and liaise with district offices and GSA on project vehicle data.

Qualifications

• Specialized Experience: One year of specialized experience which includes assisting in budget preparation; researching information to resolve problems; and preparing personnel reports using automated program.

Responsibilities

• Serves as the focal point and liaison between the field office and District staff offices regarding financial, personnel, supply and other administrative transactions.
• Compiles and maintains information and statistical data to prepare various recurring and non recurring reports on navigational, operational and administrative matters.
• Devises and maintains office files in accordance with the MARKS filing system.
• Conducts the annual training needs survey at the project in support of personnel training needs.
• Researches travel modes and accommodations, performs cost analysis and recommends most efficient method of travel, makes appropriate arrangements.
• Serves as project timekeeper in accordance with regulatory guides and use of CEFMS.

Education

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

Job description

• Serves as the focal point and liaison between the field office and District staff offices regarding financial, personnel, supply and other administrative transactions.
• Compiles and maintains information and statistical data to prepare various recurring and non recurring reports on navigational, operational and administrative matters.
• Devises and maintains office files in accordance with the MARKS filing system.
• Conducts the annual training needs survey at the project in support of personnel training needs.
• Researches travel modes and accommodations, performs cost analysis and recommends most efficient method of travel, makes appropriate arrangements.
• Serves as project timekeeper in accordance with regulatory guides and use of CEFMS.
• Responsible for collecting data, inputting into LAN and coordinating with district office and GSA on all project vehicles (AMIS).
  

Duties

• Serves as the focal point and liaison between the field office and District staff offices regarding financial, personnel, supply and other administrative transactions.
• Compiles and maintains information and statistical data to prepare various recurring and non recurring reports on navigational, operational and administrative matters.
• Devises and maintains office files in accordance with the MARKS filing system.
• Conducts the annual training needs survey at the project in support of personnel training needs.
• Researches travel modes and accommodations, performs cost analysis and recommends most efficient method of travel, makes appropriate arrangements.
• Serves as project timekeeper in accordance with regulatory guides and use of CEFMS.
• Responsible for collecting data, inputting into LAN and coordinating with district office and GSA on all project vehicles (AMIS).
  

Requirements

Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Qualified typist required.
  

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See

• Current Department of Army Civilian Employees
• Interagency Career Transition Assistance Plan
• Land Management Workforce Flexibility Act
• Military Spouses, under Executive Order (E.O.) 13473
• Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
• Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
• Priority Placement Program, DoD Retained Grade Preference Eligible
• Veterans Employment Opportunity Act (VEOA) of 1998

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

Qualifications For The NK-02

Specialized Experience: One year of specialized experience which includes assisting in budget preparation; researching information to resolve problems; and preparing personnel reports using automated program. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (NK-01/GS-04).

OR

Education

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience:

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• This position will be located in East Alton, IL and will allow for situational telework only. This position is NOT eligible for full time telework.
• This is a pay banded position. The NK-02 band encompasses grades GS-05 and GS-07 under the General Schedule (GS) system.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct deposit of pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a #51 - General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.