Office Supervisor

Commonwealth of VA Careers; Radford (VA); On-site; USD 32,000 - 69,000; Full time

Job summary

Commonwealth of VA Careers is seeking an Office Supervisor to lead office associates, plan and coordinate support services, and supervise clerical operations. This role differentiates from Administrative Office Managers by focusing on supervision and coordinating routine office functions.

Applicants should have a high school diploma with relevant coursework and supervisory experience, plus strong knowledge of agency practices and office software.

Qualifications

• High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science, or related field, and related administrative and supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Responsibilities

• Supervises the office associates and coordinates office services activities and functions;
• Maintains personnel and other administrative records including performance reviews; handles disciplinary issues;
• Trains staff and orients new employees;
• Keeps financial and other production reports;
• Ensures quality of work of employees supervised;
• Assigns and schedules work;
• Analyzes fiscal and other data;
• Develops new office procedures; and
• Recommends personnel and administrative actions.

Skills

Supervisory experience

Office equipment operation

Data and reporting

Education

High school diploma with post-secondary coursework

Tools

Agency software

Spelling and grammar

Computer operations

Personnel policies

Job description

Hiring Range: $32,415.00 to $69,301.00

Full Time or Part Time: Full Time

Additional Detail

Title Description-

Office Supervisor is the supervisory level in the occupational group for Office Associate. Employees are responsible for supervising Office Associates and planning and coordinating office support services. The Office Supervisor distinguished from Administrative Office Managers by the latter's responsibility for managing and coordinating a variety of clerical, administrative and fiscal functions and supervising Office Supervisors.

General Work Tasks (Illustrative Only)-

• Supervises the office associates and coordinates office services activities and functions;
• Maintains personnel and other administrative records including performance reviews; handles disciplinary issues;
• Trains staff and orients new employees;
• Keeps financial and other production reports;
• Ensures quality of work of employees supervised;
• Assigns and schedules work;
• Analyzes fiscal and other data;
• Develops new office procedures; and
• Recommends personnel and administrative actions.

Knowledge, Skills, and Abilities:

Knowledge-

Comprehensive knowledge of: agency, department or section administrative and program practices, policies and procedures; spelling, grammar and punctuation; agency and business software; computer operations; and personnel policies and procedures; and supervisory principles and practices.

Skills-

Skill in: operating and supervising others in the use of office equipment including the personal computer.

Abilities-

Demonstrated ability to: interpret, apply, and supervise others on program policies, procedures and services; train others; provide leadership and guidance to others; recommend actions to improve procedures; review and proofread the work of others; prepare and generate statistical and narrative and confidential reports; assess circumstances and make administrative decisions that positively affect the unit, staff and the customer; supervise others; plan and organize work for others; coordinate a variety of tasks and activities simultaneously; be flexible; determine objectives, work standards, allocate and assign work; and organize workflow and develop associated procedures.

Education and Experience-

High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science, or related field, and related administrative and supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Special Requirements:

Applicants will be subjected to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.