Office Specialist III

Kansas State University; Manhattan (KS); On-site; USD 25,000 - 26,000; Full time

Job summary

Kansas State University is seeking an Office Specialist III to support TRIO Educational Supportive Services. This on-site position handles departmental recordkeeping and accounting for the Director and staff for federal and state funded programs.

The role requires two years of related experience plus a college degree or equivalent office experience, with strong MS Office and university systems knowledge (KSIS, Navigate, Concur). Budgeting, reporting, and data analysis are key parts of the job.

Qualifications

• Requires two years of relevant experience.
• College degree and/or three years of experience in an office setting including receptionist duties and business practices.
• Excellent computer skills; good working knowledge of Microsoft Office (Word and Excel preferred).
• Knowledge of University systems including KSIS, Navigate, Concur.
• Good interpersonal and communication skills.
• Ability to analyze, make recommendations for improvements and implement policies and procedures.
• Demonstrated ability to extract, analyze, and transmit technical information, prepare operating tabulations and reports, and make difficult arithmetic computations.

Responsibilities

• Serve as the departmental recordkeeping and accounting specialist for the Director and staff of TRIO ESS.
• Maintain extensive records on all accepted student participants in compliance with federal regulations.
• Prepare operating tabulations and reports; analyze data and communicate findings clearly.
• Coordinate with TRIO ESS staff to ensure accurate budgets and reimbursements.

Skills

Office administration

Microsoft Word/Excel

Data analysis

Communication skills

KSIS knowledge

Navigate

Concur

Education

College degree

Tools

KSIS

Navigate

Concur

Job description

Office Specialist III

Kansas State University

About This Role

This position serves as the departmental recordkeeping and accounting specialist for the Director and staff of TRIO Educational Supportive Services which is a federal and state funded program that provides tutoring, academic, career, and financial services for first generation, low income, and students with a documented disability. Federal regulations require that extensive records be maintained on all accepted student participants.

About Us

Since 1972, TRIO ESS has focused on student success by providing comprehensive support for students that are 1st generation, income limited, and/or have a documented disability. TRIO ESS accepts 300 students each year, offering 1-1 services that help participants maintain a good GPA, persist year-to-year, and graduate on time.

Worksite Description

This position is On-site. 5 days per week. All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

• Requires two years of relevant experience.
• Requirements may be met through a combination of education and experience.
• College degree and/or three years of experience in an office setting to include receptionist duties and business practices.
• Excellent computer skills, good working knowledge of Microsoft Office (Word and Excel preferred).
• Knowledge of University systems including KSIS, Navigate, Concur.
• Good interpersonal and communication skills.
• Ability to analyze, make recommendations for improvements and implement policies and procedures.
• Demonstrated ability to extract, analyze, and transmit technical information, prepare operating tabulations and reports, and make difficult arithmetic computations.
• Knowledge of and ability to organize groups of people and activities.
• Have a high-level professional demeanor and pleasant disposition.
• Good communication skills, both written and oral.
• Ability to work and create a positive environment and coach others to do the same.
• TRIO budget experience.

Sponsorship Eligibility

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.

Application Window

Applications close on: October 18, 2026.

Anticipated Hiring Pay Range

$18.0419 - $19.4038 hourly