Academic Program Spec

Kansas State University; Manhattan (KS); Hybrid; USD 25,000 - 32,000; Full time

Job summary

Kansas State University in Manhattan, KS, seeks a detail-oriented records specialist within the Registrar's Office. The role supports academic records across platforms, ensures compliance with policies, and communicates with students, families, faculty, and staff to deliver quality service.

Hybrid eligible with on-site work three days per week after onboarding. The position requires a high school diploma with four years of relevant experience; preferred qualifications include a Bachelor's degree

Qualifications

• High school diploma plus four years of relevant experience.
• Bachelor's degree preferred.
• Experience with e-mail, phone, fax, and office software (Excel, Word, PowerPoint).
• Knowledge of student records maintenance and enrollment processes.
• Experience with multiple policies and procedures including university, state, and federal rules.
• Experience with Student Information Systems (PeopleSoft/Oracle, u.achieve/DARS, Imaging, NSC).

Skills

Public speaking

Training delivery

Customer service

Problem solving

Interpersonal skills

Education

High school diploma

Bachelor's Degree

Tools

PeopleSoft/Oracle

u.achieve/DARS

Imaging (Perceptive/ImageNow)

National Student Clearinghouse

Excel

Word

PowerPoint

Job description

About This Role

This position is a member of the Student Services unit within the Office of the Registrar and utilizes a teamwork approach to ensure that the office is providing quality service while adhering to University policies and procedures. Comprehensive knowledge of all academic records and data across all platforms. Work requires the ability to routinely communicate effectively with members of the public, students, parents, faculty, staff, departmental chairpersons, and other university personnel.

About Us

As the official purveyor of student academic information, the integrity of all student records is maintained by the Office of the Registrar from the time of matriculation to beyond graduation as enrollment continues as part of the lifelong learning process.

Worksite Description

This position is Hybrid eligible. This role is expected to be performed on-site approximately three days a week after initial onboarding. Remote work is granted at the discretion of the direct supervisor. Additional details about potential hybrid work in this role can be discussed during interviews.

All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

Minimum Qualifications:

• Requires a high school diploma and four years of relevant experience. Requirements may be met through a combination of education and experience.

Preferred Qualifications:

• Bachelor's Degree
• Five years general office experience utilizing systems such as e-mail, phone, fax, software platforms (i.e., Excel, Word, PowerPoint, etc...)
• Higher Education/post-secondary experience: Two years progressively responsible experience in Enrollment Management (Admissions, Financial Aid, and Registrar) or experiences directly related area of expertise that interacts with the business processes handled by these offices.
• Knowledge of student records maintenance, registration/enrollment processes, degree and graduation processes, and verification procedures.
• Experience working with multiple policies and procedures, including university, state, and federal rules and regulations.
• Working knowledge of Student Information Systems platform(s) - i.e. PeopleSoft/Oracle,u.achieve/DARS, Imaging (Perceptive/ImageNow), National Student Clearinghouse, etc.....
• Ability to exercise independent judgment in evaluating situations, making decisions as well as grasp new techniques and updates to products/processes quickly.
• Experience providing training, technical development, public speaking, presentations, and customer service in higher education-related areas.
• Notary Public may be required depending on needs and staffing within the Office.

Sponsorship eligibility:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship

Application Window

Applications close on: September 16,2026

Anticipated Hiring Pay Range

$18.04 - $23.00 per hour