Office Specialist II, USDB

Socket.dev; Ogden (UT); On-site; USD 26,000 - 32,000; Full time

Job summary

The Utah Schools for the Deaf and the Blind (USDB) invites applications for Office Specialist II to support the Director of the Early Childhood Division for the Blind/Visually Impaired. This full-time, in-office position is located in Ogden, Utah, 84404, United States.

You will manage calendars, draft correspondence, use Word, Excel, Google Suites, and PowerSchool to produce reports, maintain confidential files, and coordinate purchasing and travel.

Qualifications

• Broad secretarial and administrative support skills with strong computer abilities.
• Ability to gather, organize, and communicate information for director's tasks.
• Clear, tactful communication and strict confidentiality in handling data.
• Working knowledge of Utah state processes and purchasing practices is a plus.

Responsibilities

• Provide secretarial and administrative support with minimal supervision.
• Maintain calendars, schedule appointments, meetings and travel.
• Draft correspondence and documents; edit for accuracy and formatting.
• Create graphics, databases, spreadsheets using various software.
• Generate data for federal/state/agency reports with thorough research.
• Review and route outgoing/incoming correspondence; ensure timely actions.
• Record and transcribe minutes; manage confidential files and privacy rules.
• Utilize PowerSchool to manage student data and generate reports.
• Coordinate purchasing and orders for staff, classroom, and supplies.

Skills

Secretarial skills

Administrative support

Communication

Confidentiality

Tools

Word

Excel

Google Suites

MS Office

PowerSchool

Job description

Office Specialist II, USDB

FT / PT Status – Full-Time
Benefits Eligibility–This position is eligible for a full benefits package.
Salary – $19.00 - $ Hourly Wage
Remote Work / In-Office – In-Office / On-Site
Application Deadline – 9/23/2026*

*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.

Key Responsibilities

TheUtah Schools for the Deaf and the Blind(USDB) invites you to consider a challenging anddiverse employment opportunity with our agency. We are looking for a highly motivated individual to fill the position of Office Specialist II to the Director of the Early Childhood Division for the Blind/Visually Impaired. This position is located in Ogden.

Roles and Responsibilities

• Provide secretarial and administrative support and assistance without direct supervision.
• Maintain calendars; schedule and coordinate appointments, meetings, travel, etc.
• Use computer programs to write or draft correspondence, reports, documents, and/or other written materials; edit written materials for accuracy, format, and arrangement of material and conformity with standard acceptable english.
• Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties.
• Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research.
• Review incoming correspondence, initiate replies as appropriate; route matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writer or problems needing attention.
• Record and/or transcribe minutes of meetings, hearings, dictation, dialogue, etc., and produce document in draft and/or final format.
• Maintain confidential Special Education files and student records; create and monitor record-keeping systems while ensuring strict compliance with privacy standards and regulations.
• Utilize PowerSchool to manage student data, track information, and generate relevant administrative reports.
• Coordinate purchasing processes and place orders for teacher, classroom, and student supplies.
• Other duties as assigned.

Qualifications

Minimum Requirements

The Ideal Candidate will possess:

• Broad practical skills in providing secretarial and administrative services.Strong computer skills in a variety of computer programs and software, such as Word, Excel, Google Suites and other MS Office applications, etc., with the ability to successfully implement information from each.
• Practical skill in gathering, organizing, and communicating information of importance to director's work assignments.
• Ability to communicate clearly and effectively; deal with people in a manner which shows sensitivity, tact, and professionalism; maintain strict confidentiality.
• Preference may be given to candidates with a working knowledge of Utah state processes, procedures, and purchasing practices.

Supplemental Information

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.
• Successful completion of criminal background check is required for this position

Location

742 Harrison Blvd.
Ogden, Utah, 84404
United States

Background Check Required

You must successfully pass a criminal history check.

Drug Test Required

No

Schedule Code

AE - Employees of the State Board of Edu. This is a career service exempt at will position.

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here.

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth:Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment:Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency

For more information about the Utah Schools for the Deaf and the Blind, please click here.

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].