Office Specialist II - In-Office | Benefits Eligible

United Trading Group; Ogden (UT); On-site; USD 22,000 - 30,000; Full time

Job summary

Utah Schools for the Deaf and the Blind (USDB) in Ogden, Utah, seeks an Office Specialist II to provide administrative support to the Director of the Early Childhood Division for the Blind/Visually Impaired. This in-office role requires strong organizational skills and discretion.

You will manage calendars, draft correspondence, generate reports, and handle confidential student records, using PowerSchool and MS Office tools.

Qualifications

• Broad practical skills in providing secretarial and administrative services.
• Strong computer skills across Word, Excel, Google Suites and MS Office.
• Ability to organize information and handle confidential data.

Responsibilities

• Provide secretarial and administrative support and assistance without direct supervision.
• Maintain calendars; schedule and coordinate appointments, meetings, travel, etc.
• Use computer programs to write or draft correspondence, reports, documents, and/or other written materials; edit written materials for accuracy, format, and arrangement of material and conformity with standard acceptable english.
• Use a variety of software programs to create specialized graphics, databases, spreadsheets, and other related specialties.
• Generate and analyze data required for federal, state, and agency reports, gathering data and information which may be difficult to identify and require substantial research.
• Review incoming correspondence, initiate replies as appropriate; route matters requiring action by staff or other organizations and follows up to ensure actions are completed.
• Review outgoing correspondence, edit for procedural and grammatical accuracy, conformance to general policy and factual correctness; advise writer or problems needing attention.
• Record and/or transcribe minutes of meetings, hearings, dictation, dialogue, etc., and produce document in draft and/or final format.
• Maintain confidential Special Education files and student records; create and monitor record-keeping systems while ensuring strict compliance with privacy standards and regulations.
• Utilize PowerSchool to manage student data, track information, and generate relevant administrative reports.
• Coordinate purchasing processes and place orders for teacher, classroom, and student supplies.
• Other duties as assigned.

Skills

Secretarial skills

Office software proficiency

Tools

MS Office Suite

Word

Excel

Google Workspace

Job description

Utah Schools for the Deaf and the Blind (USDB) in Ogden, Utah, seeks an Office Specialist II to provide administrative support to the Director of the Early Childhood Division for the Blind/Visually Impaired. This in-office role requires strong organizational skills and discretion.

You will manage calendars, draft correspondence, generate reports, and handle confidential student records, using PowerSchool and MS Office tools.