Office Specialist II

Yakima County; Yakima (WA); Presencial; USD 32 000 - 40 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health benefits

Paid vacation

Paid holidays

Paid sick leave

Resumo da oferta

Yakima County DUI Court's Office is seeking an Office Specialist II to provide essential administrative and judicial support within District Court. The role includes processing referrals, administering assessments, data entry, docket preparation, and coordinating team activities.

The position also handles court session support, scheduling, and filing, with duties extending to training coordination and inventory management.

Qualificações

• High school diploma or GED required plus 4+ years clerical experience.
• Equivalent combination of education and experience acceptable.

Responsabilidades

• Receive and process DUI Court referrals and conduct initial screenings.
• Administer RANT assessment and maintain team communications.
• Enter data into DUI Court and statewide case management systems and update binders.
• Organize weekly team meetings and prepare dockets and documents.
• Manage court proceedings, schedules, and electronic recording; assist as judicial assistant.
• Coordinate supplies, trainings, and travel; track incentives and inventory.
• Prepare reports, QA data, and assist grant applications.

Conhecimentos

Multi-tasking

Attention to detail

Organization

Time management

Communication

Formação académica

High School Diploma or GED

4+ years clerical experience

Ferramentas

MS Office

Case management system

FTR system

Descrição da oferta de emprego

## Office Specialist IIApply: In-Person Working: Yakima County Courthouse: Full time: Posted 4 Days Ago: R3282****Note: Current Employees must use the**** **Workday Job Hubs** ********career section to apply for this position.**********The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.*****Our Values:**** ***Integrity**** ***Common Sense**** ***Innovation**** ***Accountability***# **Position Data:**Office Specialist II-J23-U10-H### ### Regular### ### Non-Exempt (eligible for overtime)**Overview:**Pay Range: $23.03 - $29.21 per hour (AFSCME87 Pay Plan, B22, Step 1-13) Hiring Range: $23.03 - $24.44 per hour (AFSCME87 Pay Plan, B22, Step 1-4) Job Closing Date: October 28, 2026 There is one Office Specialist II opening with the Yakima County DUI Court's Office with District Court. The successful candidate in this position works as an integral member of the interdisciplinary team for the DUI Court Program. The DUI Court Program is an intensive court managed therapeutic response to high risk high need DUI offenders within District Court. You, along with other members of the team, collaboratively work together to support the participants of the DUI Court Program. Your specific role on this team is a supportive one. As a support person for the team you perform a number of administrative tasks related to the operation of the DUI Court Program and also serve as the judicial assistant in the courtroom, working directly with the DUI Court Judge administering court sessions within District Court. Benefits included in position: -Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD) -Retirement Benefits -Paid Vacation -Paid Holidays -Paid Sick Leave Note: This is an AFSCME87 Contract Bargaining Unit position.### ### ***This recruitment may be used to fill future vacancies that******occur within 90 days of the closing of this position.*** (This excludes Yakima County Sheriff's Office and Department of Corrections)**Responsibilities:****Job Description**Receives and processes referral requests for the DUI Court program, conducting initial screenings to assess eligibility, including administering the RANT assessment tool. Maintains ongoing communication with the team, referring attorney, and/or potential participants regarding the status of referrals. Tracks all tasks completed during the referral process prior to program entry. Enters relevant data into the DUI Court case management system and the statewide case management system, ensuring regular updates to the DUI Court binder for use during team meetings. Gathers additional information requested by the team about referred participants to support informed decision-making regarding program entry. Organizes and coordinates weekly team meetings, ensuring team members have access to the meeting, preparing the docket/schedule, compiling necessary documents, and gathering participant information to assist the team in conducting staffing. During court, promptly enters case event information into the statewide case management system, generates required documents based on the Judge's decisions, and documents participants' program progress. Takes photographs, creates certificates, and distributes incentives to acknowledge exceptional program achievements. Manages access for virtual attendees to the court session, ensuring smooth participation. Ensures the accurate recording of court proceedings through the FTR system and prepares the audio log for each case. Communicates relevant information and transmits court paperwork to other county, local, and state agencies. Records daily case statistics for scheduling purposes and monitors courtroom events to identify potential security risks or special need situations. Manage the ordering of supplies for the DUI Court program, including organizing and coordinating graduations and acquiring necessary materials. Keep track of incentive inventory to ensure availability. Attend and schedule training sessions for team members as directed, handling travel arrangements, registration for training, and providing the team with relevant information regarding their attendance. Update DUI Court program materials as instructed, including the participant handbook, policy and procedure manual, promotional materials, website, and social media platforms. Review program forms, recommend necessary changes, and ensure updates are made accordingly. Generate reports from the case management system and track program statistics. Conducts QA on data entered into the case management system by other team members. Identifies errors and requests corrections. Assist in the preparation of grant applications, compile reports on program progress, and respond to inquiries regarding the program’s purpose, process, and performance. Performs other duties as assigned. **Education and Experience:**High School Diploma or GED **PLUS** four (4) years of clerical experience or training beyond high school; **OR** an equivalent combination of education and experience which provides the knowledge, skills and abilities to successfully perform the essential duties of the job. **Required:*** Valid WA State Driver’s license and proof of insurance, if requested.* Successful completion of criminal background investigation and a general employment verification* Court clerk experience **Preferred:*** Bilingual in English and Spanish* Court clerk experience* Event coordination experience**Equipment Used:** Computer, calculator, fax machine, copy machine, recording system, telephone and other common office equipment. **Working Conditions:** This position is rated as **Sedentary Work,** Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Environment: pathogen exposure, multiple work locations, and may be exposed to hostile/angry /opinionated individuals.Physical Demands: bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, crouching, kneeling, hearing, talking, repetitive motions, and visual acuity.Intellectual Demands: Ability to multitask, Confidentiality, Ability to work under pressure, Ability to articulate and communicate information in conversations, and ability to follow written and verbal instruction. **Knowledge:** The legal system, in particular the role and function of Courts of Limited Jurisdiction.Knowledge of therapeutic courts.Computers and word processing software.Grammar, spelling and punctuation.Customer service techniques.Office practices and procedures.Data processing systems and methods for input.**Skills and abilities:** Multi-tasking in a high-pressured environment.Able to perform tasks with great accuracy and high attention to detail.Organization, prioritization and time management.Event coordination.Inventory experience.Communication of complex and/or sensitive information.Establishing effective working relationships with co-workers, other agencies and the general public.Working effectively with constant interruptions.Communicating and expressing ideas effectively, orally and in writing.Ability to maintain composure during stressful situations.**“AN EQUAL OPPORTUNITY EMPLOYER” Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.** Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute. **PAY TRANSPARENCY NONDISCRIMINATION PROVISION** The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information. Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information. **Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.** **In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.****Yakima County is an E-Verify Employer.**