Office Specialist II

Yakima County; Washington; On-site; USD 47,000 - 60,000; Full time

Benefits offered by this job

Health Care Benefits

Retirement Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Job summary

Yakima County is seeking an Office Specialist II to support the DUI Court program. The role entails processing referrals, conducting eligibility screenings, and maintaining case data across county and state management systems.

You will coordinate team meetings, prepare dockets, and manage materials and incentives to recognize achievements. The position requires a high school diploma or GED with clerical experience, a valid Washington state driver’s license if needed, and a willingness to learn

Qualifications

• High School Diploma or GED plus four years clerical experience, or equivalent combination.
• Valid WA State Driver’s license and proof of insurance, if requested.
• Successful completion of criminal background investigation and general employment verification.
• Bilingual in English and Spanish preferred.
• Court clerk or event coordination experience preferred.

Responsibilities

• Receives and processes DUI Court referral requests and screenings.
• Maintains ongoing communication with the team, referring attorney, and participants regarding referral status.
• Enters data into DUI Court and statewide case management systems and updates the DUI Court binder.
• Prepares documents per Judge’s decisions and tracks program progress.
• Coordinates weekly team meetings, prepares docket, and gathers participant information.
• Manages supplies, incentive inventory, and training logistics.

Skills

Multi-tasking

Attention to detail

Organization

Event coordination

Inventory

Communication

Education

High School Diploma or GED + 4 years clerical experience

Tools

Computer

Fax machine

Copy machine

Recording system

Telephone

Job description

Overview

Position: Office Specialist II - J23-U10-H

Contract Type: Regular Non-Exempt (eligible for overtime)

Job Closing Date: October 28, 2026

Pay Range: $23.03 - $29.21 per hour (AFSCME87 Pay Plan, B22, Step 1-13)

Hiring Range: $23.03 - $24.44 per hour (AFSCME87 Pay Plan, B22, Step 1-4)

Responsibilities

Receives and processes referral requests for the DUI Court program, conducting initial screenings to assess eligibility, including administering the RANT assessment tool. Maintains ongoing communication with the team, referring attorney, and/or potential participants regarding the status of referrals. Tracks all tasks completed during the referral process prior to program entry. Enters relevant data into the DUI Court case management system and the statewide case management system, ensuring regular updates to the DUI Court binder for use during team meetings. Gathers additional information requested by the team about referred participants to support informed decision‑making regarding program entry. Organizes and coordinates weekly team meetings, ensuring team members have access to the meeting, preparing the docket/schedule, compiling necessary documents, and gathering participant information to assist the team in conducting staffing. During court, promptly enters case event information into the statewide case management system, generates required documents based on the Judge's decisions, and documents participants' program progress. Takes photographs, creates certificates, and distributes incentives to acknowledge exceptional program achievements. Manages access for virtual attendees to the court session, ensuring smooth participation. Ensures the accurate recording of court proceedings through the FTR system and prepares the audio log for each case. Communicates relevant information and transmits court paperwork to other county, local, and state agencies. Records daily case statistics for scheduling purposes and monitors courtroom events to identify potential security risks or special need situations. Manages the ordering of supplies for the DUI Court program, including organizing and coordinating graduations and acquiring necessary materials. Keeps track of incentive inventory to ensure availability. Attends and schedules training sessions for team members as directed, handling travel arrangements, registration for training, and providing the team with relevant information regarding their attendance. Updates DUI Court program materials as instructed, including the participant handbook, policy and procedure manual, promotional materials, website, and social media platforms. Reviews program forms, recommends necessary changes, and ensures updates are made accordingly. Generates reports from the case management system and tracks program statistics. Conducts QA on data entered into the case management system by other team members. Identifies errors and requests corrections. Assists in the preparation of grant applications, compiles reports on program progress, and responds to inquiries regarding the program’s purpose, process, and performance. Performs other duties as assigned.

Education and Experience

High School Diploma or GED PLUS four (4) years of clerical experience or training beyond high school; OR an equivalent combination of education and experience which provides the knowledge, skills and abilities to successfully perform the essential duties of the job.

Required

Valid WA State Driver’s license and proof of insurance, if requested.

Successful completion of criminal background investigation and a general employment verification.

Preferred

Bilingual in English and Spanish.

Court clerk experience.

Event coordination experience.

Equipment Used

Computer, calculator, fax machine, copy machine, recording system, telephone and other common office equipment.

Working Conditions

This position is rated as Sedentary Work, Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment

Pathogen exposure, multiple work locations, and may be exposed to hostile/angry /opinionated individuals.

Physical Demands

Bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, crouching, kneeling, hearing, talking, repetitive motions, and visual acuity.

Intellectual Demands

Ability to multitask, Confidentiality, Ability to work under pressure, Ability to articulate and communicate information in conversations, and ability to follow written and verbal instruction.

Knowledge

The legal system, in particular the role and function of Courts of Limited Jurisdiction. Knowledge of therapeutic courts. Computers and word processing software. Grammar, spelling and punctuation. Customer service techniques. Office practices and procedures. Data processing systems and methods for input.

Skills and Abilities

Multi-tasking in a high-pressured environment. Able to perform tasks with great accuracy and high attention to detail. Organization, prioritization and time management. Event coordination. Inventory experience. Communication of complex and/or sensitive information. Establishing effective working relationships with co-workers, other agencies and the general public. Working effectively with constant interruptions. Communicating and expressing ideas effectively, orally and in writing. Ability to maintain composure during stressful situations.

Equal Opportunity Statement

“AN EQUAL OPPORTUNITY EMPLOYER” Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

Pay Transparency Non-Discrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disability Accommodations

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Immigration Compliance

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.

Benefits Summary

• Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
• Retirement Benefits
• Paid Vacation
• Paid Holidays
• Paid Sick Leave

Eligibility for benefits are dependent upon Collective Bargaining Agreements (CBA) and if your position type is full-time, part-time, or intermittent.

• Medical, Dental, Prescription and Vision Coverage
• Basic Life and Long-Term Disability Insurance Coverage
• Employee Assistance Program (EAP)
• Health Reimbursement Account (HRA- VEBA)
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Voluntary Benefits – vision, term life, critical illness, disability and other insurance plans
• Washington State Retirement Plan (DRS)
• 457 Deferred Compensation Program (DCP)
• Paid Vacation, Paid Holidays and Sick Leave

Work Locations

Work locations are throughout the Valley and vary based on department.

About Yakima County

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. Yakima County is one of the largest employers with over 1,000 employees providing services in all areas of law and justice, corrections, administration, public services, and social services. Work locations are throughout the Valley and vary based on department.

Yakima County is located in Central Washington. The county covers 4,200 square miles and has a diverse population of 226,000 residents. Residents enjoy 300 days of sunshine each year and four distinct seasons. Yakima County is ranked first in the state in agricultural production, and is one of the top five areas in the nation in production of specialty crops. Irrigated farmlands and rolling foothills provide a backdrop to the nearby Cascade Mountains. Around 70 percent of the county’s residents live in its 14 cities, towns and urban growth areas. The unique blend of rural and urban lifestyle choices offers a quality of living unsurpassed in the Northwest.