Office Specialist II

yakimacounty; Washington; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Health Care Benefits (Medical, Dental,

Retirement Benefits

Paid Vacation

Paid Holidays

Paid Sick Leave

Job summary

Yakima County Government is hiring an Office Specialist II for the DUI Court's Office within District Court. The role supports the DUI Court Program by handling referrals, data entry, and court documentation, working as part of an interdisciplinary team.

The position requires a high school diploma or GED and four years of clerical experience; familiarity with case management systems is desirable. Benefits include health, retirement, and paid leave.

Qualifications

• High School Diploma or GED plus four years clerical experience or an equivalent combination.
• Experience with clerical tasks, data entry and record-keeping.
• Ability to work as part of an interdisciplinary DUI Court team.

Responsibilities

• Process referrals for the DUI Court program and conduct initial eligibility screening.
• Enter data into the DUI Court and statewide case management systems; maintain the binder.
• Coordinate weekly team meetings and prepare dockets and staffings.
• Maintain court records, generate documents, manage access for virtual attendees.

Skills

Administrative support

Team collaboration

Data entry

Education

High School Diploma or GED

Four years clerical experience

Tools

Case management system

FTR system

RANT assessment tool

Job description

Note: Current Employees must use the Workday Job Hubs career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity
• Common Sense
• Innovation
• Accountability

Position Data:

• Office Specialist II-J23-U10-H
• Regular
• Non-Exempt (eligible for overtime)

Overview:

• Pay Range: $23.03 - $29.21 per hour (AFSCME87 Pay Plan, B22, Step 1-13)
• Hiring Range: $23.03 - $24.44 per hour (AFSCME87 Pay Plan, B22, Step 1-4)
• Job Closing Date: October 28, 2026

There is one Office Specialist II opening with the Yakima County DUI Court's Office with District Court. The successful candidate in this position works as an integral member of the interdisciplinary team for the DUI Court Program. The DUI Court Program is an intensive court managed therapeutic response to high risk high need DUI offenders within District Court.

You, along with other members of the team, collaboratively work together to support the participants of the DUI Court Program. Your specific role on this team is a supportive one. As a support person for the team you perform a number of administrative tasks related to the operation of the DUI Court Program and also serve as the judicial assistant in the courtroom, working directly with the DUI Court Judge administering court sessions within District Court.

Benefits included in position:

• Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
• Retirement Benefits
• Paid Vacation
• Paid Holidays
• Paid Sick Leave

Note: This is an AFSCME87 Contract Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Job Description

• Receives and processes referral requests for the DUI Court program, conducting initial screenings to assess eligibility, including administering the RANT assessment tool. Maintains ongoing communication with the team, referring attorney, and/or potential participants regarding the status of referrals.
• Tracks all tasks completed during the referral process prior to program entry. Enters relevant data into the DUI Court case management system and the statewide case management system, ensuring regular updates to the DUI Court binder for use during team meetings. Gathers additional information requested by the team about referred participants to support informed decision-making regarding program entry.
• Organizes and coordinates weekly team meetings, ensuring team members have access to the meeting, preparing the docket/schedule, compiling necessary documents, and gathering participant information to assist the team in conducting staffing.
• During court, promptly enters case event information into the statewide case management system, generates required documents based on the Judge's decisions, and documents participants' program progress. Takes photographs, creates certificates, and distributes incentives to acknowledge exceptional program achievements. Manages access for virtual attendees to the court session, ensuring smooth participation. Ensures the accurate recording of court proceedings through the FTR system and prepares the audio log for each case. Communicates relevant information and transmits court paperwork to other county, local, and state agencies. Records daily case statistics for scheduling purposes and monitors courtroom events to identify potential security risks or special need situations.
• Manage the ordering of supplies for the DUI Court program, including organizing and coordinating graduations and acquiring necessary materials. Keep track of incentive inventory to ensure availability.
• Attend and schedule training sessions for team members as directed, handling travel arrangements, registration for training, and providing the team with relevant information regarding their attendance.
• Update DUI Court program materials as instructed, including the participant handbook, policy and procedure manual, promotional materials, website, and social media platforms.
• Review program forms, recommend necessary changes, and ensure updates are made accordingly.
• Generate reports from the case management system and track program statistics.
• Conducts QA on data entered into the case management system by other team members. Identifies errors and requests corrections.
• Assist in the preparation of grant applications, compile reports on program progress, and respond to inquiries regarding the program's purpose, process, and performance.
• Performs other duties as assigned.

Education and Experience:

High School Diploma or GED PLUS four (4) years of clerical experience or training beyond high school; OR an equivalent combination of education and experience which provides the knowledge, skills and abilities to successfull