Office Specialist II

Focus School Software, LLC; Deltona (FL); On-site; USD 21,000 - 23,000; Full time

Job summary

Focus School Software, LLC is seeking a Payroll and Attendance support specialist for Pine Ridge High to analyze data, generate reports, and manage records. The role includes handling data entry, document maintenance, and assisting with daily administrative tasks in a school setting.

The candidate will interact with staff and students, route inquiries, and support confidentiality while using computer systems to generate timely payroll and attendance outputs.

Qualifications

• High school diploma, GED or equivalent.
• Three (3) years office experience or training or an equivalent combination of both.
• Computer experience.
• Skill in data entry and retrieval.
• Knowledge of business English, spelling and arithmetic.

Responsibilities

• Analyze data in a previously designed format and provide basic conclusions in report form.
• Answer and route telephone calls and provide information as directed.
• Collect, record, or enter data/information in a previously designed format.
• Prepare reports according to previously designed format.
• Schedule activities/appointments on calendar as assigned.

Skills

Data entry

Word processing

Organizational skills

Customer service

Computer literacy

Multitasking

Education

High school diploma / GED

Three years office experience

Computer experience

Job description

POSITION GOAL:

To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES:

• 1. *Analyze data in a previously designed format and provide basic conclusions in report form.
• 2. *Answer and route telephone calls and provide information as directed.
• 3. *Collect, record, or enter data/information in a previously designed format.
• 4. *Collect, receipt and deposit money as directed, including monitoring reconciliation.
• 5. *Compile data and information and submit in report form.
• 6. *Compute and tabulate data from computer and document records, including initiation of data/records needed.
• 7. *Dispense medication to students according to prescribed policy and procedures.
• 8. *Maintain documents and computer files.
• 9. *Refer visitors to appropriate personnel.
• 10. *Operate specialized equipment or computer software on an intermediate level.
• 11. *Order supplies based on submitted requests.
• 12. *Prepare reports according to previously designed format.
• 13. *Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
• 14. *Receive and distribute supplies/equipment, including authority to sign for receipt.
• 15. *Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
• 16. *Schedule activities/appointments on calendar as assigned, including administrative appointments.
• 17. *Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
• 18. *Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
• 19. *Receive information, requests and complaints, and bring to resolution as directed.
• 20. *Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code:758402097

Subject:Payroll and Attendance

Grade level(s):NA

School/Site:Pine Ridge High

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS:

• High school diploma, G.E.D. or equivalent
• Three (3) years office experience or training or an equivalent combination of both
• Computer experience

REQUIRED SKILLS:

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Skill in using computer and word processing system
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function without constant supervision
• Ability to plan, prioritize and organize own work
• Demonstrate level of proficiency in word processing and other computer software programs

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.25 - $16.50 per hour