SCHOOL DATA MANAGER I (26-27 SY)

Charlotte-Mecklenburg Schools; Charlotte (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Charlotte-Mecklenburg Schools is seeking a skilled Information Clerk to perform technical clerical work handling student attendance data and demographics across district systems. You will key, audit, and maintain data required by state and federal DOE and the district, ensuring accuracy and timely reporting.

Responsibilities include collecting data for transcripts, grade reporting, schedules, immunizations, and demographic records; updating student databases; distributing data products to school

Qualifications

• High School diploma is required.
• 2 years of clerical experience with high competency in office software.
• Equivalent combinations of education and experience may qualify.

Responsibilities

• Maintain student attendance data and demographics across district databases.
• Audit data accuracy and resolve discrepancies for reporting.
• Input course master data and update student records.
• Distribute student database products to school offices.
• Plan tasks around school priorities and calendars.
• Maintain staff records and security roles in SIS.
• Ensure end-of-year records and census data are accurate.
• Collaborate with district offices and other school districts.

Job description

Responsible for performing a variety of technical clerical work preparing and maintaining student attendance data and demographic statistics in an assigned school using a variety of computer databases and systems. This includes keying and auditing data to ensure accuracy of all student data required by the state and federal Department of Education (DOE) and the district.

• Collects all data required to maintain systems supporting transcripts, grade reporting, rank-in-class, student scheduling, school master schedule, instructors file, special needs, LPAC/Bilingual, immunization, social security/state ID numbers, city and state and country of birth, language surveys, college entry codes, dropout recovery, and student demographic data.
• Verifies the accuracy of all processed data, recognizes discrepancies, and takes corrective action in support of district and court reporting requirements.
• Completes all input documents, and maintains and updates student database via electronic data transmission, including the school instructor file, student demographic and enrollment data, and grade reporting.
• Enters course master of all courses offered on campus and inputs into the database.
• Requests, picks up, and distributes all student database products to appropriate school offices and/or personnel.
• Communicates and works with other offices within the building, school district, and other school districts.
• Plans and schedules tasks, taking into consideration school priorities and the departmental calendar.
• Implements and maintains a recordkeeping system for documentation of new and current staff members, security roles in current student information system, and staff emails and photos.
• Oversees proper reporting and recordkeeping related to student attendance and enrollment, including transfers, withdrawals, statistical reports, and census cards.
• Ensures the maintenance of adequate and accurate student records regarding end of year procedures for students and staff.
• Collects and performs data entry tasks for all student data required by the state and federal Department of Education (DOE) and the district.
• Establishes, collects, organizes, and maintains data pertaining to assigned clerical tasks and composes departmental reports.
• Assists with the resolution of minor routine administrative and operational situations.
• Performs other related duties as assigned.

JOB GOAL

Responsible for performing a variety of technical clerical work preparing and maintaining student attendance data and demographic statistics in an assigned school using a variety of computer databases and systems. This includes keying and auditing data to ensure accuracy of all student data required by the state and federal Department of Education (DOE) and the district.

Essential Duties & Responsibilities

• Collects all data required to maintain systems supporting transcripts, grade reporting, rank-in-class, student scheduling, school master schedule, instructors file, special needs, LPAC/Bilingual, immunization, social security/state ID numbers, city and state and country of birth, language surveys, college entry codes, dropout recovery, and student demographic data.
• Verifies the accuracy of all processed data, recognizes discrepancies, and takes corrective action in support of district and court reporting requirements.
• Completes all input documents, and maintains and updates student database via electronic data transmission, including the school instructor file, student demographic and enrollment data, and grade reporting.
• Enters course master of all courses offered on campus and inputs into the database.
• Requests, picks up, and distributes all student database products to appropriate school offices and/or personnel.
• Communicates and works with other offices within the building, school district, and other school districts.
• Plans and schedules tasks, taking into consideration school priorities and the departmental calendar.
• Implements and maintains a recordkeeping system for documentation of new and current staff members, security roles in current student information system, and staff emails and photos.
• Oversees proper reporting and recordkeeping related to student attendance and enrollment, including transfers, withdrawals, statistical reports, and census cards.
• Ensures the maintenance of adequate and accurate student records regarding end of year procedures for students and staff.
• Collects and performs data entry tasks for all student data required by the state and federal Department of Education (DOE) and the district.
• Establishes, collects, organizes, and maintains data pertaining to assigned clerical tasks and composes departmental reports.
• Assists with the resolution of minor routine administrative and operational situations.
• Performs other related duties as assigned.

NOTE: On-site attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITY

None.

Knowledge, Skills & abilities

• Ability to read and interpret documents including, but not limited to, safety rules, operations instructions, and procedure manuals
• Knowledge of and ability to execute advanced principles of office administration and systems, office technology, and workflow
• Knowledge of and ability to execute advanced office procedures, including filing systems, recordkeeping systems, business correspondence, and reporting formats
• Advanced knowledge of computer operating techniques related to administrative and financial recordkeeping, databases, text processing, reporting, and presentations
• Proficiency with all Microsoft 365 products as well as ERP (Lawson or similar system), and applicable HR information systems
• Ability to advance several simultaneous assignments, with close attention to schedules and deadlines
• Ability to work independently, with little direction exercising good judgment
• Ability to maintain confidentiality when working with confidential, privileged, and sensitive records, materials, and information
• Ability to perform basic mathematics functions and maintain accurate data records
• Strong problem solving and critical thinking skills
• Ability to communicate effectively with a variety of audiences, orally and in writing, including electronic media
• Excellent time management skills and ability to organize, prioritize, manage and carry out duties efficiently and within established timeframes
• Ability to establish and maintain collaborative working relationships with all stakeholders

Education, Training & Experience

• High School diploma
• 2 years of clerical experience with high competency in office software

OR

• Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position

Certificates, Licenses & Registrations

• N/A

Preferred Qualifications

• Associate degree
• Experience working in a fast-paced urban school district or comparable governmental/public sector work