Office Specialist II

Focus School Software LLC; Deltona (FL); Sur place; USD 21 000 - 23 000; Plein temps

Résumé du poste

Focus School Software LLC seeks an OS II Front Desk at Pine Ridge High in Deltona, FL. The role supports the school or district department, handling data entry, reporting, and frontline information services.

Responsibilities include answering calls, routing information, maintaining files, and using standard software. Salary ranges from $15.25 to $16.50 per hour; requires a high school diploma or GED.

Qualifications

• High school diploma, GED, or equivalent.
• Three years office experience or training.
• Computer experience required.

Responsabilités

• Analyze data and provide basic conclusions in report form.
• Answer and route telephone calls and provide information.
• Collect, record, or enter data in a predesigned format.
• Collect receipt and deposit money as directed, including reconciliation.
• Compile data and submit in report form.
• Compute and tabulate data from records.
• Dispense medication to students per policy.
• Maintain documents and computer files.
• Refer visitors to appropriate personnel.
• Operate software on an intermediate level.
• Order supplies based on requests.
• Prepare reports in the designed format.
• Process forms with verified information.
• Receive and distribute supplies/equipment and sign for receipt.
• Reconcile accounts and records per schedule.
• Schedule activities/appointments.
• Sort and open mail; notify admin of sensitive content.
• Verify data accuracy and resolve conflicts.
• Handle information requests and complaints.
• Perform other duties as assigned.

Connaissances

Office experience

Data entry

Public interaction

Computer proficiency

Multitasking

Formation

High school diploma or GED

Outils

Word processing software

Description du poste

POSITION GOAL

To provide specialized operational services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES

1. Analyze data in a previously designed format and provide basic conclusions in report form.
2. Answer and route telephone calls and provide information as directed.
3. Collect, record, or enter data/information in a previously designed format.
4. Collect receipt and deposit money as directed, including monitoring reconciliation.
5. Compile data and information and submit in report form.
6. Compute and tabulate data from computer and document records, including initiation of data/records needed.
7. Dispense medication to students according to prescribed policy and procedures.
8. Maintain documents and computer files.
9. Refer visitors to appropriate personnel.
10. Operate specialized equipment or computer software on an intermediate level.
11. Order supplies based on submitted requests.
12. Prepare reports according to previously designed format.
13. Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
14. Receive and distribute supplies/equipment, including authority to sign for receipt.
15. Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
16. Schedule activities/appointments on calendar as assigned, including administrative appointments.
17. Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
18. Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
19. Receive information, requests and complaints, and bring to resolution as directed.
20. Perform other related duties as assigned by the designated supervisor.

Denotes essential job function/ADA

Position Summary

Position Code: 758402094
Subject: OS II Front Desk
Grade level(s): NA
School/Site: Pine Ridge High
Please contact Mr. King at [e-mail] additional information

Required Qualifications/Certifications

Required Qualifications

• High school diploma, G.E.D. or equivalent
• Three (3) years office experience or training or an equivalent combination of both
• Computer experience

Required Skills

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Skill in using computer and word processing system
• Work on multiple tasks at the same time
• Ability to provide information correctly and concisely, orally and in writing
• Ability to use sound judgement in dealing with sensitive or confidential information/material
• Ability to function without constant supervision
• Ability to plan, prioritize and organize own work
• Demonstrate level of proficiency in word processing and other computer software programs

Reports To

Assigned Supervisor/ School or District Department

Supervises

Not Applicable

Salary Info

$15.25 - $16.50 per hour

Summary

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