Office Specialist I

Focus School Software LLC; Town of Florida (NY); On-site; USD 21,000 - 22,000; Part time

Job summary

Focus School Software LLC is seeking a detailed-oriented Front Desk staff member to provide clerical support at a school site. The role requires handling phone calls, data entry, filing, and greeting visitors while ensuring confidentiality and professional interaction with staff and the public.

The position is a 3-hour shift with responsibilities including mail handling, record maintenance, and basic data processing. Excellent organizational and communication skills are essential.

Qualifications

• High school diploma or GED required; data entry and basic clerical experience preferred.
• Ability to file and maintain confidentiality.
• Excellent communication and customer service skills.

Responsibilities

• Answer and route telephone calls.
• Collect, record, or enter data in a predesigned format.
• Greet and assist visitors to the school/department.
• Maintain documents and computer files.
• Sort and distribute mail.
• Receive information, requests and complaints, and bring to resolution as directed.
• Reconcile records as directed based on set periods and requirements.
• Schedule activities/appointments on a calendar.

Skills

Data entry

Telephone etiquette

Confidentiality

Organizational skills

Customer service

Basic computer skills

Multitasking

Word processing

Education

High school diploma, GED or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

POSITION GOAL

To provide clerical services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES

• 1. * Analyze data in a previously designed format and provide basic conclusions.
• 2. *Answer and route telephone calls.
• 3. *Collect, record, or enter data/information in a previously designed format.
• 4. *Compile data and information.
• 5. *Compute and tabulate data from computer and document records as directed.
• 6. *Verify accuracy of data and information submitted.
• 7. *Dispense medication to students according to prescribed policy and procedures.
• 8. *Maintain documents and computer files.
• 9. *Greet and assist visitors to the school/department.
• 10. *Operate specialized equipment or computer software on a repetitive and basic level.
• 11. *Order supplies based on submitted requests.
• 12. *Process request forms at an entry level of transaction, such as checking the form for completeness.
• 13. *Receive and distribute supplies/equipment, including authority to sign for receipt.
• 14. *Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
• 15. *Schedule activities/appointments on a calendar as assigned.
• 16. *Sort and distribute mail.
• 17. *Receive information, requests and complaints, and bring to resolution as directed.
• 18. Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 647401124

Subject: Front Desk--3 hours

Grade level(s): Elementary

Please contact Katie LaComb [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

• High school diploma, G.E.D. or equivalent
• One year secretarial/ clerical experience or training or a combination of both preferred
• Computer experience preferred

REQUIRED SKILLS

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to handle information confidentiality
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Basic skill in using computer and word processing system

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.00 - $16.20 per hour