Office Specialist I

Focus School Software, LLC; Deltona (FL); On-site; USD 21,000 - 22,000; Full time

Job summary

Focus School Software, LLC seeks a Front Desk - OSI at Deltona Middle School to perform clerical duties, answer calls, manage data entry, and assist in daily operations. The role involves handling confidential information, coordinating with staff, and supporting various school functions.

The ideal candidate will have high school diploma or GED, clerical experience, and basic computer/word processing skills, with strong organization and communication abilities expected in a school environment.

Qualifications

• High school diploma or GED or equivalent.
• One year of secretarial/clerical experience or training preferred.
• Computer experience preferred.

Responsibilities

• Answer and route telephone calls.
• Collect, record, or enter data in a designed format.
• Compile data and information.
• Compute and tabulate data from records per instructions.
• Verify accuracy of submitted data and information.
• Maintain documents and computer files.
• Greet and assist visitors to the school/department.
• Operate basic software or equipment on a basic level.
• Order supplies based on requests.
• Process entry-level forms for completeness.
• Receive and distribute supplies/equipment and sign for receipt.
• Reconcile records based on set time periods and criteria.
• Schedule activities/appointments on a calendar.
• Sort and distribute mail.
• Receive requests/complaints and resolve as directed.
• Perform other duties as assigned by supervisor.

Skills

Ability to file correctly

Business English knowledge

Confidentiality handling

Public & employee interaction

Plan and organize own work

Data entry and retrieval

Follow oral and written instructions

Cooperative, productive teamwork

Basic word processing skills

Education

High school diploma or equivalent

Tools

Word processing software

Job description

POSITION GOAL: To provide clerical services in support of the school or designated district department

PERFORMANCE RESPONSIBILITIES: The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.

• Analyze data in a previously designed format and provide basic conclusions.
• Answer and route telephone calls.
• Collect, record, or enter data/information in a previously designed format.
• Compile data and information.
• Compute and tabulate data from computer and document records as directed.
• Verify accuracy of data and information submitted.
• Dispense medication to students according to prescribed policy and procedures.
• Maintain documents and computer files.
• Greet and assist visitors to the school/department.
• Operate specialized equipment or computer software on a repetitive and basic level.
• Order supplies based on submitted requests.
• Process request forms at an entry level of transaction, such as checking the form for completeness.
• Receive and distribute supplies/equipment, including authority to sign for receipt.
• Reconcile records as directed based on set time periods, criteria and requirements of the assigned function.
• Schedule activities/appointments on a calendar as assigned.
• Sort and distribute mail.
• Receive information, requests and complaints, and bring to resolution as directed.
• Perform other related duties as assigned by the designated supervisor

*Denotes essential job function/ADA

Position Summary

Position Code: 732401105

Subject: Front Desk - OSI

Grade level(s):

School/Site: Deltona Middle School

Please contact Samantha Cisneros at [e-mail] additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

• High school diploma, G.E.D. or equivalent
• One year secretarial/ clerical experience or training or a combination of both preferred
• Computer experience preferred

REQUIRED SKILLS

• Ability to file correctly
• Knowledge of business English, spelling and arithmetic
• Ability to handle information confidentiality
• Ability to meet and deal effectively with the public and employees
• Ability to plan and organize own work
• Skill in data entry and retrieval
• Ability to understand and follow oral and written instructions
• Ability to work cooperatively and productively to complete assigned tasks
• Basic skill in using computer and word processing system

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

Salary Info

$15.00 - $16.20 per hour

Summary

If you're applying for a transfer position that requires an addendum, complete the General Application and the required addendum listed at the bottom of the job board page.