02-Administrative/Non-Instruct

Focus School Software, LLC; Town of Florida (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

Volusia County Schools is seeking an Administrative/Non-Instruct assistant to provide professional office and support services to the Executive Director for Graduation Assurance and Student Services in Port Orange, FL. Hours are 8 per day, 12 months, with salary range listed.

The role requires strong communication, data handling, presentation prep and calendar coordination, plus the ability to work with diverse stakeholders and maintain confidential information.

Qualifications

• High School diploma or GED required.
• Five (5) years progressively responsible experience in an executive support role, preferably in a public school system.
• Strong planning and organizational abilities.
• Excellent written and oral communication skills.
• Proficient computer skills including graphics, databases, file management and spreadsheets.

Responsibilities

• Communicate effectively with parents, district and school personnel and community members.
• Plan, coordinate and monitor data collection projects and prepare semi-technical reports.
• Schedule appointments and maintain the Executive Director's calendar.
• Research and address questions from the public and other agencies.
• Prepare materials for school board meetings and presentations.
• Assist with compilation of student data for administrative analysis.
• Support with special projects and district committees.

Skills

Planning

Written comm

Oral comm

Computer skills

Interpersonal skills

Policies knowledge

Org knowledge

Confidentiality

Presentation prep

Flexible hours

Education

High School Diploma

GED equivalent

Job description

Job Posting Title 02-Administrative/Non-Instruct

Facility STUDENT SERVICES

Location Port Orange, FL

Category Administrative Support Workers

Classification 04-Support/VUE Support

Posting Number D2640290

Date Posted 08/19/2026

Closing Date 12/18/2026

Job Description

POSITION GOAL To provide professional office and support services to the Executive Director for Volusia County Schools.

PERFORMANCE RESPONSIBILITIES

• 1. Communicate effectively with parents and other community members, principals, district and school level personnel.
• 2. Plan, assign, coordinate and monitor projects of data collection and compilation and prepare semi-technical reports on various projects.
• 3. Schedule appointments and meetings and maintain the calendar of the Executive Director.
• 4. Research and answer questions and concerns of the public, principals, employees, board members, parents, other educational agencies, and specific state/federal agencies.
• 5. Compose a variety of correspondence from incoming mail, instructions or notes, or compose replies based on previous experience with the instant subject and the school district.
• 6. Coordinate and assist with the compilation and preparation of student data for administrative analysis.
• 7. Prepare materials for numerous presentations, school board meetings, conferences, workshops, staff meetings, including manuals and visual aids as needed. Attend these meetings for the purpose of record keeping and follow-up.
• 8. Assist in assuring the accuracy of the material prepared for school board meetings.
• 9. Assist the Executive Director and school-based staff as needed.
• 10. Maintain equipment inventory and procure office supplies.
• 11. Make travel arrangements for the Executive Director as needed.
• 12. Coordinate, track and process requests delegated to the Executive Director.
• 13. Provide support services for special projects as assigned.
• 14. Serve on district committees and task forces as assigned.
• 15. Process all internal purchase orders including orders for the warehouse and outside vendors, as assigned.
• 16. When applicable, update and maintain the Department’s web page.
• 17. Perform other related duties as assigned by the Executive Director.
• *Denotes essential job function/ADA

Position Summary

Position Code: 264203007

School/Site: 1290 Herbert St. Port Orange

Hours: 8

Months: 12

Please contact Lori Miller at [e-mail] additional information.

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

High School diploma, G.E.D. or equivalent

Five (5) years progressively responsible experience in an executive support role, preferably in a public school system

REQUIRED SKILLS

• Highly developed planning and organizational skills
• Excellent written and oral communication skills, creating original memos and letters
• Excellent computer skills, including use of graphics, desktop publishing, data bases, file management, and spreadsheet software, internet and inventory systems
• Excellent human relations skills; ability to work effectively and cooperatively with others
• Possess technical knowledge of policies and procedures
• Possess thorough knowledge of the organization and functions of Volusia County Schools, school district policies and regulations, state and county government structure and operation
• Ability to work in a self-directed manner and able to exercise sound judgment in handling confidential or sensitive information and materials
• Ability to prepare materials for presentation
• Ability to receive and relay messages and information accurately
• Flexibility of hours and dependable transportation to attend meetings beyond the normal workday

REPORTS TO Executive Director of Graduation Assurance and Student Services

SUPERVISES N/A

Salary Info

$48,015 to $55,103