OFFICE SPECIALIST- GRAVEYARD SHIFT POSITION

City of Shreveport; Shreveport (LA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation and sick leave

Health insurance

Dental insurance

Vision insurance

10 paid holidays per year

Long term disability

Job summary

The City of Shreveport is seeking a clerical/administrative professional to perform complex clerical tasks, serve as backup timekeeper or LOGOS processor, and support budgeting and reporting functions. This position involves data entry, document handling, and routine office duties in a municipal setting.

Ideal candidates will have a high school diploma or GED and at least four years of relevant experience, with solid knowledge of word processing, spreadsheets, payroll and budgeting processes.

Qualifications

• High school diploma or GED required.
• Four (4) years direct clerical/administrative experience with similar tasks.
• Knowledge of word processing and spreadsheets.
• Knowledge of payroll, purchasing, budgeting, accounting and paying document processes.

Responsibilities

• Type memos, letters, reports and other standard formats on PC or terminal.
• Input data and retrieve documents; file electronically and physically.
• May serve as timekeeper or LOGOS operator; may maintain fleet data and procure goods.
• Prepare expense and forecast data for budgets; submit related reports.
• May have substantial customer contact; attend meetings and transcribe minutes.
• Assist in interviewing and training new staff; provide guidance on work quality.
• Perform other duties as assigned.

Skills

Word processing

Spreadsheets

Payroll knowledge

Purchasing processes

Budgeting

Accounting procedures

Record keeping

Education

High school diploma or GED

Job description

Class Title

Clerical position that involves more complex clerical tasks and may serve as the back-up timekeeper or LOGOS processor.

Duties

• Uses PC or terminal keyboard to type or generate memos, letters, reports, or other established formats for information and/or data;
• Inputs data, statistics and/or other information to established formats; files and retrieves documents, both manual and electronic;
• May use other common office machines such as typewriter, copier, tape recorder, fax, and calculator.
• Performs administrative support functions; may serve as designated "timekeeper" or LOGOS operator; may maintain fleet database; may procure goods and services.
• May compile expense and forecast data for budget preparation and management; may submit expense and/or revenue reports for accounting.
• May have substantial customer contact; may attend meetings, take and transcribe minutes or other records of meetings.
• Assists in interviewing and selecting new office-based employees; trains new employees in office procedures and routines.
• Provides guidance on quality and quantity of work within established lines of authority.
• May provide corrective instruction.
• May participate in performance evaluations.
• Performs other duties as assigned or required.
  

Minimum Qualifications

• High school or GED from an accredited institution.
• Four (4) years direct experience in clerical/administrative support work which involves similar tasks and processes.
• Knowledge of word processing and spreadsheets.
• Knowledge of payroll, purchasing, budget, accounting, and paying document processes.

Physical Ability

• Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).
• Tasks may involve extended periods of time at a keyboard or work station.
• Requires visual perception and ability to communicate orally.
• Job must be performed with or without accommodations.

Work Environment

• The noise level in the work environment is moderately quiet.
• Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive keyboard use, irate individuals and intimidation may cause discomfort and poses limited risk of injury.
• The employee is occasionally but not regularly subject to adverse environmental conditions including but not limited to, dust, chemicals, smoke, extreme temperatures, small spaces, heights, noise, hazards and atmospheric conditions.

Travel

Work may require occasional travel for training and updates as required for job duties.

Career Progression

Any higher class or level for which eligible and qualified.

The City of Shreveport offers many benefits including vacation and sick leave, health, dental and vision insurance, 10 paid holidays per calendar year and long term disability.